Document Controller

Circet; Dublin; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance

Employee Assistance Programme

Career development opportunities

Job summary

Circet Ireland & UK is hiring a Document Controller to join the Dublin team. You will own document control from pre-construction through handover, coordinating drawings, submittals, QA docs, and closeout records to ensure approved information reaches the client.

Ideal candidates are highly organised, assertive, and comfortable driving documentation with site teams. Join Circet to work within a growing telecoms and energy infra group, leveraging BIM 360, ACC, EDMS and Google Workspace to maintain

Qualifications

• 5+ years’ experience in a Document Control role.
• Experience on Data Centres, Pharmaceutical, or Oil & Gas projects preferred.
• Fluent English (written and spoken) – mandatory.
• German language skills are an advantage.
• Highly organised with exceptional attention to detail.
• Assertive communicator, comfortable chasing documentation daily.
• Proactive, resilient, and able to work under pressure.

Responsibilities

• Maintain strict document and drawing version control.
• Ensure superseded drawings are withdrawn from site.
• Upload QA and commissioning checklists to BIM 360 / ACC.
• Manage high-volume Fibre and Copper test results (OTDR / OLTS).
• Enforce weekly redline and as-built mark-up process with site teams.
• Record and distribute weekly progress meeting minutes and track actions.

Skills

Document control

Attention to detail

Organised

Assertive communication

Fluent English

German language skills

Proactive mindset

Tools

BIM 360 / Autodesk Construction Cloud

EDMS platforms (Aconex, Procore, SharePoint)

Bluebeam Revu

Google Workspace

Job description

We Are Hiring!

Circet Ireland are looking for a Document Controller to join our team in Dublin 22.

This is a critical role responsible for controlling, coordinating, and safeguarding all project documentation from pre-construction through to final handover.

You will be the central point of control for drawings, submittals, QA documentation, and closeout records—ensuring site teams always work from approved information and that the client receives complete, compliant deliverables.

If you are organised, assertive, and comfortable chasing busy site teams for documentation, this role offers real ownership and visibility within the project.

Working with Circet

Circet Ireland & UK have built an evergrowing portfolio of specialist services. As part of a global group, we are specialists in the deployment and maintenance of telecommunications and energy infrastructure, working with both major operators and local players across Ireland and the UK.

We are driven to be innovative and proactive in delivering solutions that meet our clients’ expectations, while maintaining the highest standards of quality, safety, and integrity. Our success is built on teamwork, trust, and a strong commitment to our people.

With over 4,000 employees across Ireland and the UK, we continue to bring people together to shape resilient, futureproof infrastructure and deliver high quality services for our customers.

Key Responsibilities

Pre-Construction (Weeks 1-14)

• Build and maintain the Construction Submittal Register (CSR)
• Coordinate product data submittals for long-lead materials (Fibre, Copper, Racks, Containment)
• Ensure all material submittals achieve Code A approval prior to ordering
• Audit the Design Deliverable Index (DDI) against issued drawings
• Ensure teams work from latest Issued for Construction (IFC) drawings only
• Manage upload of pre-qualification documentation (insurance, bonds, org charts)
• Log, track, and close RFIs and Technical Queries (TQs)

Construction Phase

• Maintain strict document and drawing version control
• Ensure superseded drawings are immediately withdrawn from site
• Upload L1/L2/L3 QA and commissioning checklists to BIM 360 / ACC
• Manage high-volume Fibre and Copper test results (OTDR / OLTS)
• Enforce weekly redline and as-built mark-up process with site teams
• Record and distribute weekly progress meeting minutes and track actions to closeout

Closeout & Handover

• Compile full Operations & Maintenance (O&M) manuals
• Coordinate conversion of redlines into final record drawings (as-builts)
• Track snags and punch list items in BIM 360
• Provide documentary and photographic evidence for snag closure

Systems & Tools

• BIM 360 / Autodesk Construction Cloud (ACC)
• EDMS platforms (Aconex, Procore, SharePoint)
• Bluebeam Revu
• Google Workspace (Sheets & Drive – live trackers essential)

Key Performance Indicators

• 100% of material submittals uploaded within 3 days of receipt
• Zero instances of site teams working from superseded drawings
• QA and test results uploaded within 48 hours of testing completion

Skills/ Experience

• Minimum 5+ years’ experience in a Document Control role
• Background in Data Centres, Pharmaceutical, or Oil & Gas projects preferred
• Strong experience working in high-compliance environments
• Fluent English (written and spoken) – mandatory
• German language skills are a strong advantage
• Highly organised with exceptional attention to detail
• Assertive communicator, comfortable chasing documentation daily
• Proactive, resilient, and able to work under pressure

Why work at Circet?

• Be part of a company that encourages involvement, diversity, equality, and inclusion.
• A company that nurtures excellence and develops leaders.
• Circet encourages personal development and career progression through our further education, mentoring and pathway programmes.
• We are dedicated to making a difference through our Corporate Social Responsibility and Sustainability.
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.

Circet IRE & UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.