Contract Facilities Lead - GMP, CMMS & Compliance

Apleona Group; Dublin; Hybrid; EUR 42,000 - 65,000; Full time

Job summary

Apleona seeks a Contract Coordinator in Dublin 15 to efficiently manage and coordinate facilities management contracts, ensuring timely work orders and KPI delivery across the site.

You will lead the validation team, drive CMMS reporting, manage budgets and vendor invoices, and support audits and meetings in a GMP, safety, and environmental compliant environment. Five years’ experience and a facilities management qualification are preferred.

Qualifications

• Minimum 5 years coordinating hard and soft facilities services.
• Experience in managing people and KPIs.
• Qualification in Facilities Management or a suitable qualification in a business or technical field.

Responsibilities

• Coordinate and drive contract delivery across hard and soft facilities services.
• Lead validation of SLA and service delivery with vendors.
• Oversee CMMS KPI reporting and maintenance programs.
• Be hands-on with PPM and reactive work orders execution.
• Review sub-contractor invoices and manage team invoicing across the account.
• Ensure service inspections are carried out and documented.

Skills

People management

Interpersonal communication

Organisation & prioritisation

Education

Facilities Management qualification

Business/technical field qualification

Job description

Apleona seeks a Contract Coordinator in Dublin 15 to efficiently manage and coordinate facilities management contracts, ensuring timely work orders and KPI delivery across the site.

You will lead the validation team, drive CMMS reporting, manage budgets and vendor invoices, and support audits and meetings in a GMP, safety, and environmental compliant environment. Five years’ experience and a facilities management qualification are preferred.