Construction Site Administrator: Docs & Coordination

Morgan McKinley; Cork; On-site; EUR 30,000 - 42,000; Full time

Job summary

Morgan McKinley in East Cork is seeking a Site Administrator to support the Site Manager and project team with day-to-day administration, documentation and communication on site. The role covers maintaining accurate site records, coordinating inductions, handling procurement administration, and liaising with subcontractors and suppliers to ensure timely information and compliant documentation.

This is a fast-paced on-site role requiring strong organisational skills, attention to detail and the

Qualifications

• Previous experience as a Site Administrator, Construction Administrator, Project Administrator or similar.
• Construction industry experience preferred.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent attention to detail and a methodical approach to document management.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Experience maintaining spreadsheets, trackers, registers and databases.
• Ability to work independently, use initiative and follow up outstanding actions.
• Confident and professional when communicating with Site Managers, engineers, subcontractors, suppliers and visitors.
• Strong administration and record-keeping skills.
• Ability to work effectively in a fast-paced site environment.

Responsibilities

• Provide administrative support to the Site Manager, Project Manager and wider site team.
• Maintain accurate site records, registers, trackers and project files.
• Manage project document control, including drawings, specifications, RFIs, technical submissions, reports, correspondence and site instructions.
• Ensure documents are correctly filed, distributed, kept up to date and superseded versions archived.
• Coordinate site inductions and maintain records of personnel, visitors, attendance and training.
• Assist with subcontractor onboarding and ensure required documentation, insurance and certifications are received and maintained.
• Liaise with subcontractors, suppliers and site personnel to follow up outstanding information and documentation.
• Assist with purchase orders, delivery dockets, invoices, material orders and general procurement administration.
• Coordinate deliveries and maintain records of materials, plant and equipment arriving on site.
• Maintain Health & Safety, Quality and Environmental documentation and assist with audits and inspections.
• Assist with weekly and monthly project reports, meeting agendas, minutes and action trackers.
• Maintain project spreadsheets and databases, ensuring information is accurate and readily accessible.
• Support project handover and completion documentation.
• Liaise with head office on payroll, procurement, finance, HR and general administration matters as required.
• Act as a professional first point of contact for visitors, subcontractors and suppliers.
• Carry out general administrative duties and provide additional support to the project team as required.

Job description

Morgan McKinley in East Cork is seeking a Site Administrator to support the Site Manager and project team with day-to-day administration, documentation and communication on site. The role covers maintaining accurate site records, coordinating inductions, handling procurement administration, and liaising with subcontractors and suppliers to ensure timely information and compliant documentation.

This is a fast-paced on-site role requiring strong organisational skills, attention to detail and the