Construction Site Administrator

McKeon Group; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Income Protection

Death in Service

Employee Assistance Programme

Career progression opportunities

Travel between Leinster sites

Job summary

McKeon Group is recruiting a Site Administrator to support the Site Manager, Project Manager, Quality Manager and Health & Safety Manager. The role focuses on site administration, documentation, BCAR compliance, and project handover preparation across multiple projects.

Ideal candidates will have at least 2 years in admin within construction, 1 year on-site experience, and strong IT skills with Procore experience. Travel across Leinster is required and a competitive salary is offered.

Qualifications

• Minimum 2 years in an administrative role (construction preferred).
• Minimum 1 year on-site construction experience.
• Qualification or experience in construction management is advantageous but not essential.
• Experience in Quality Management is a plus.
• Procore or other construction quality management software is highly desirable.
• Proficiency in Microsoft Office and document control systems is essential.

Responsibilities

• Schedule meetings and take accurate minutes.
• Assist with material requisitions and delivery dockets.
• Assist with drawing management via Procore (hard and digital copies).
• Create and print on-site posters and signage as needed.
• Maintain project registers and assist with weekly/monthly reports.
• Support site team in closing out inspection reports.

Skills

Attention to detail

Communication

Organisational skills

Time management

Self-motivation

Education

Construction engineering

Tools

Procore

Microsoft Office

Document control software

Job description

Based in Ashbourne, Co. Meath & established in 1950, McKeon Contech Ltd T/a McKeon Group and Hereworks is a digital first innovator in the construction, building services and smart building sectors, specialising in the planning, management and delivery of detail-focused, high-quality projects for our clients. We operate across a range of sectors including commercial, educational, hospitality, healthcare, pharmaceutical, industrial, and retail.

We live by our Core Values of Client Commitment, Integrity, Sustainability, Quality & Brilliance. All the team are committed to making McKeon Group & Hereworks a world leader in Construction & Technology and enjoying the journey along the way.

We pride ourselves on our exceptional and motivated teams. Great care and attention go into recruitment, we want to work with high quality, experienced people who will add to the culture, competencies and ethos.

What’s the opportunity? (Role)

We’re currently expanding and looking for a self-motivated, hard-working individual to join our team as a Site Administrator. The successful candidate will support the Site Manager, Project Manager, Quality Manager and Health & Safety Manager in delivery best-in-class project administration. This role is central to ensuring efficient site operations by maintaining records, co-ordinating documentation, supporting BCAR compliance, and assisting in project handover preparation.

General Administration

• Scheduling meetings and taking accurate minutes.
• Assisting with material requisitions and delivery dockets.
• Assisting with drawing management (both hard and digital copies via Procore).
• Creating and printing on-site posters and signage as needed.
• Maintaining project registers and assisting with weekly/monthly reports.
• Supporting the site team in closing out inspection reports.

Procore Set Up & Training

• Assisting the project team with Procore (construction management software)
• Updating the Project Directory in Procore (as instructed by the Project Manager).
• Monitoring Procore document uploads, track changes and ensuring timely responses.
• Ensuring all users are trained and granted access on Procore as needed (in collaboration with the Quality Manager).
• Ensuring completion and closure of relevant quality check sheets on Procore.
• Supporting the Site/Project Manager in managing RFIs and submittals through Procore by:
  • Ensuring correct naming conventions.
  • Upload, track changes and close out revisions.
  • Ensuring compliance with relevant procedures.

BCAR/Safety File/Project Handover

• Liaising with the Quality Manager and Site/Project Manager to gather required documentation.
• Requesting documentation from all relevant stakeholders as needed.

Health & Safety Support

• Coordinating and facilitating site inductions.
• Checking all certification and paperwork.
• Filing and maintaining H&S records.
• Supporting toolbox talks and site walks.

Other Duties

• Additional administrative or operational support tasks as required by the Project team.

Benefits of joining us in the Site Administrator Role:

• McKeon Group prides itself on its exceptional and motivated people and you will be joining a professional, warm, welcoming and enthusiastic team.
• Income Protection and Death in Service scheme
• Membership of Employee Assistance Programme
• Excellent opportunity to advance your career and progress within the Group
• Competitive salary based on experience and qualifications

Skills / Experience / Qualifications Required:

• Minimum 2 years of experience in an administrative role (preferably in the construction industry).
• Minimum 1 year of on-site construction experience.
• Qualification or prior experience in a construction or engineering environment is an advantage in construction management, civil engineering, or a related field is advantageous but not essential.
• Experience in Quality Management (training or certification) is a plus.
• Proficiency in Procore or other construction quality management software is highly desirable.
• Strong IT skills, particularly with Microsoft Office and document control systems.
• Excellent attention to detail and analytical skills.
• Strong communication, interpersonal, and organisational skills.
• Ability to prioritise tasks and manage time effectively.

All Candidates Should Have:

• A positive, service-oriented attitude.
• A results-driven and problem-solving approach.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Self-motivation, flexibility, and a team-focused mindset.
• Willingness to learn, upskill, and maintain industry certifications.
• Ability to travel between project sites (typically with Leinster).

Practicalities:

• Location: The successful candidate may be working on several projects at one time, therefore own transport from site to site will be required.