Construction - Document Controller

Glanua; Munster; On-site; EUR 36,000 - 60,000; Full time

Job summary

Glanua in Ireland is seeking a Document Controller to manage project documentation, implement and improve document control procedures, and ensure compliance with standards for clients and professionals. You will maintain electronic and hard copy filing, produce progress reports, conduct audits, and coordinate with BIM 360 Docs and SharePoint as primary systems.

5 years minimum experience in documentation or information management in construction preferred.

Qualifications

• 5 years minimum experience in Documentation or Information management
• Knowledge of web-based information management systems preferred
• Construction industry experience desirable

Responsibilities

• Undertake all document management tasks – maintaining an audit trail for incoming documentation.
• Ensure all outgoing information is controlled and traceable.
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
• Report to project teams on non-compliance to company procedures.
• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
• Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
• Provide brief status reports to synopsize projects progress.

Skills

Administration

Analytical

Communications

Computer Literacy

Collaboration

Decision Making

Flexibility

Initiative

Tools

BIM 360 Docs

SharePoint

Job description

Map Share/Print

Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

The Role & Candidate: Controlling company and project documentation Following and improving document control procedures Ensuring all documentation meets formal requirements and required standards. Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.

Producing document progress reports for senior managers

• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company.
• Helping in the planning stages of a specific project.
• Ensure documents are shared at key times to facilitate timely project completion.

The prior knowledge, skills and experience required of the Document Controller are outlined as follows:Knowledge, Skills, and Experience: Proven experience of implementing or using existing web-based information management systems. Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual. 5 years minimum experience in Documentation or Information management, ideally within the construction industry. Previous experience of implement and managing cloud-based document management systems is preferable.

Primary Duties and Responsibilities: Implementation of new changes to the document management system across the Glanua Ireland business. Distribution of project documentation received from external sources to the relevant team members. Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.

• Undertake all document management tasks – maintaining an audit trail for incoming documentation.
• Ensure all outgoing information is controlled and traceable.
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
• Report to project teams on non-compliance to company procedures.
• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
• Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
• Provide brief status reports to synopsize projects progress.
• Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
• Maintain confidentiality around sensitive documentation.

• Sector: construction

Career Level

• Not Required

Candidate Requirements

Essential

• Minimum Experienced Required (Years): 5
• Minimum Qualification: No Qualification

Desirable

• Ability Skills: Administration, Analytical, Communications, Computer Literacy
• Competency Skills: Collaboration, Decision Making, Flexibility, Initiative