Document Controller

Errigal Contracts Ltd; Ireland; On-site; EUR 38,000 - 52,000; Full time

Job summary

Errigal Contracts Ltd is seeking a motivated Document Controller to join our design team. You’ll support Designers by keeping project information up to date and ensuring outputs align with BIM protocols and QA policies.

You will maintain document repositories, prepare weekly reports for external clients, and assist with internal management reporting. The role also covers backup duties for the Senior Document Controller as needed.

Qualifications

• Experience with document control procedures in a busy office.
• Strong communication skills, articulate and effective.
• Keen eye for detail, especially with numbering systems.
• Ability to prioritise workload and multitask while staying organised.

Responsibilities

• Maintaining a complete and up to date repository of all project information, ensuring that documents are distributed to the right people promptly, and that contractual requirements and Management System requirements with regard to project information management and approvals are complied with
• Creation of Project Weekly reports for External customers
• Create and update Office Reports for Management internal reporting
• Filing of all reviewed drawings and related documents as per the office policies
• Distribution of hard and soft copy documents and drawings to internal and external project stakeholders promptly and accurately
• Remove, stamp and file appropriately the superseded drawings as they are presented
• Update the server with new information as it becomes available while hi-lighting to the Design Manager prior to adding to the project folder to ensure that any VO or delay is captured
• Log and tracks all outgoing RFI and design team queries & Log and track all incoming responses for RFI
• Log a register of all noted design changes raised by the Design Manager to drawings and ensure this is kept up to date
• Liaising with all members of the construction team: Designers, Site Managers, Main Contractors and Sub Contractors
• Update live drawings in office on drawing file and ensure most recent copies are always available
• Create and maintain various trackers and schedules
• Any other duties in accordance with your abilities
• The role also serves the purpose of providing cover and backup for the Senior Document Controller with day-to-day duties either due to absence or as workload demands

Skills

Document control experience

Communication skills

Attention to detail

Prioritise workload

Multitask

Be highly organised

Team and independent work

MS Office proficiency

Tools

MS Office

Job description

At Errigal, we’re more than just a market-leading construction company, we’re a community built on respect, integrity, inclusivity, and transparency. Our success is driven by the people who bring passion and purpose to every project, and we believe that when our team thrives, so does our business. With specialist expertise in partition systems, external façades, interior fit-out, ceilings, and bespoke solutions, we take pride not only in what we build, but in how we build it together. Our culture is grounded in trust, collaboration, and continuous growth, creating an environment where every individual is valued, supported, and empowered to make a meaningful impact. If you’re looking to join a company that celebrates its people as much as its projects, where your voice is heard, your ideas are encouraged, and your development is a shared priority, we’d love to welcome you to Errigal.

About the Role

We are seeking a motivated Document Controller to join our growing design team. This role will provide support to the Designers ensuring that the project information is up to date and any changes are hi-lighted to the Design Manager for review. Ensure that all information released by the Design office meets the project BIM protocols and Design office QA policies.

Main Duties & Responsibilities

• Maintaining a complete and up to date repository of all project information, ensuring that documents are distributed to the right people promptly, and that contractual requirements and Management System requirements with regard to project information management and approvals are complied with
• Creation of Project Weekly reports for External customers
• Create and update Office Reports for Management internal reporting
• Filing of all reviewed drawings and related documents as per the office policies
• Distribution of hard and soft copy documents and drawings to internal and external project stakeholders promptly and accurately
• Remove, stamp and file appropriately the superseded drawings as they are presented
• Update the server with new information as it becomes available while hi-lighting to the Design Manager prior to adding to the project folder to ensure that any VO or delay is captured
• Log and tracks all outgoing RFI and design team queries & Log and track all incoming responses for RFI
• Log a register of all noted design changes raised by the Design Manager to drawings and ensure this is kept up to date
• Liaising with all members of the construction team: Designers, Site Managers, Main Contractors and Sub Contractors
• Update live drawings in office on drawing file and ensure most recent copies are always available
• Create and maintain various trackers and schedules
• Any other duties in accordance with your abilities
• The role also serves the purpose of providing cover and backup for the Senior Document Controller with day-to-day duties either due to absence or as workload demands

Key Skills Qualifications & Experience Requirements

• Relevant experience working with Document Control procedures and policies within a busy office environment
• Must be able to communicate articulately, positively and effectively
• A keen eye for detail, with particular attention to numbering systems
• Ability to prioritise workload
• Ability to multitask
• Be highly organised
• Ability to work well both within a team and on your own
• Proficient in MS Office and IT literate

We are an equal opportunities employer committed to diversity, inclusion, ethical recruitment, and the prevention of modern slavery in all its forms.