Document Controller

Glanua; Cork; In loco; EUR 30.000 - 45.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Pension

22 days annual leave + bank holidays

Employee Assistance Program (EAP)

Descrizione del lavoro

Glanua Limited invites applications for a Document Controller based in our Regional Office, Ballincollig, Co. Cork. The role focuses on controlling company and project documentation, maintaining procedures, and distributing documents to project teams.

Key responsibilities include auditing documents, reporting progress to senior managers, and ensuring timely distribution to facilitate project timelines. A background in information management or office administration is desirable, with training

Competenze

• 5 years minimum experience in Documentation or Information management, ideally within the construction industry.
• Training provided for right candidate if background is not exact.
• Qualification in Information Management or Office Administration is desirable but not essential.

Mansioni

• Implement new changes to the document management system across the business.
• Distribute project documentation to relevant team members.
• Maintain an audit trail for incoming and outgoing documents.
• Liaise with management to ensure procedures compliance on BIM 360 Docs and SharePoint.
• Produce document progress reports for senior managers.
• Conduct regular document reviews and audits.

Conoscenze

Information management experience

Document control

Cloud-based document management

BIM 360 Docs

SharePoint

Formazione

Information Management/Office Administration background

Strumenti

BIM 360 Docs

SharePoint

Descrizione del lavoro

Location: On site / Cork, Ireland
job type: Permanent / Full-time
Sector and subsector: Engineering | Administration
Salary: Negotiable salary

Role:Document Controller

Location:Regional Office, Ballincollig, Co.Cork

Type:Permanent

The role of the Document Controller is outlined as follows:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company.
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion.

The Role & Candidate:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company.
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion.

The prior knowledge, skills and experience required of the Document Controller are outlined as follows:

Knowledge, Skills, and Experience:

• Proven experience of implementing or using existing web-based information management systems.
• Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
• 5 years minimum experience in Documentation or Information management, ideally within the construction industry.
• Previous experience of implement and managing cloud-based document management systems is preferable.

The main duties and responsibilities of the Document Controller are outlined as follows:

Primary Duties and Responsibilities:

• Implementation of new changes to the document management system across the Glanua Ireland business.
• Distribution of project documentation received from external sources to the relevant team members.
• Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
• Undertake all document management tasks – maintaining an audit trail for incoming documentation.
• Ensure all outgoing information is controlled and traceable.
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
• Report to project teams on non-compliance to company procedures
• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
• Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
• Provide brief status reports to synopsize projects progress.
• Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
• Maintain confidentiality around sensitive documentation.

What we offer you:

• The opportunity to join an ambitious and growing organisation.
• Competitive base salary and pension
• Monday to Friday working week, finishing early on Fridays.
• 22 days annual leave plus ten bank holidays.
• Access to EAP – 24/7, 365 days confidential employee counselling service, free for employees and their families.

Glanua Limited is an equal opportunities employer.