Company Secretarial Assistant

Dillon Eustace LLP; Dublin; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Health Cover

Pension Scheme

Life Assurance

Income Protection

Discretionary annual bonus scheme

Taxsaver Scheme

Bike to Work

Social Club

23 days annual leave

Job summary

Dillon Eustace LLP seeks a motivated Company Secretarial Assistant to support a large, dynamic team in a fast-paced funds environment. You will aid governance services, maintain corporate records, and assist with board support, working closely with senior professionals to deliver high-quality secretarial services.

This role suits someone at an early stage in their career, offering hands-on experience, mentoring, and career progression within a leading Irish law firm.

Qualifications

• Ambition to become a qualified Company Secretary with CGIU UK & Ireland.
• Professional Certificate in International Investment Fund Services (IIIFS) desirable.
• Experience in Funds/insurers industry is desirable.
• Familiarity with electronic board material portals is desirable.

Responsibilities

• Assist with administration of a portfolio of companies and maintain records.
• Ensure statutory registers and documents are kept in compliance with law and policies.
• Arrange directors' and shareholders' meetings and prepare board papers.
• Support draft minutes and resolutions preparation.
• Collect KYC/AML/CFT documentation from clients and intermediaries.
• Maintain client contact via email and phone; contribute to high-quality governance services.

Skills

Interpersonal skills

Communication skills

Organisational skills

Teamwork

Initiative

Education

Professional Certificate IIIFS desirable

Aspiration to become Chartered Company Secretary

Tools

Electronic board material portals

Job description

Dillon Eustace LLP is one of Ireland’s leading commercial law firms. We advise our clients on Irish and Cayman Islands law from our offices in Dublin, Cayman Islands and New York.

Our Company Secretarial team provides comprehensive corporate governance and compliance support to businesses at every stage of their lifecycle. Embedded within our law firm, we combine technical company law expertise with practical, commercially focused advice to help clients meet their statutory obligations and governance requirements with confidence. While we support a broad range of corporate entities, our team is primarily focused on the provision of company secretarial services to investment funds and fund management structures. From company incorporations, annual compliance and maintenance of statutory registers to board support, we work closely with legal colleagues and clients to deliver efficient, seamless and tailored solutions that support strong governance and business growth. Our integrated approach ensures clients benefit from both specialist company secretarial expertise and the wider legal and regulatory capabilities of the firm.

The Role

We are seeking a motivated and detail‑oriented Company Secretarial Assistant to join our large, dynamic and high‑performing Company Secretarial team. This is an excellent opportunity for someone at an early stage in their career to gain hands‑on experience within a fast‑paced funds environment, working alongside senior professionals and supporting a broad portfolio of clients. The successful candidate will play an important role in supporting the team deliver high‑quality governance and company secretarial services, while developing their skills and progressing within a supportive and collaborative team.

Key Responsibilities

The primary responsibilities of the role will include:

• Assisting with the administration of a portfolio of companies, including corporate records, filings, anti-money laundering documentation.
• Ensuring that the Statutory Registers and corporate documents of each client are maintained in accordance with law and internal policies and procedures.
• Arrange directors' and shareholders’ meetings; board paper collation; and attend meetings with senior departmental colleagues and firm lawyers.
• Supporting with preparation of draft minutes and resolutions.
• Obtaining KYC/AML/CFT documentation from clients and intermediaries.
• Frequent client contact via email and telephone.
• Additional duties as required.

Qualifications

The successful candidate should be able to demonstrate the following:

• An ambition to become a qualified Company Secretary with The Chartered Governance Institute UK & Ireland.
• Completion of the Professional Certificate in International Investment Fund Services (IIIFS) is desirable
• Minimum 1 years’ experience within the Funds/insurers industry is desirable
• Familiarity with electronic board material portals is desirable
• Excellent interpersonal, presentation and communication skills, both verbal and written.
• Excellent organisational skills and ability to work to tight deadlines
• Ability to work on your own initiative as required and as part of a team.
• 23 days annual leave
• Health Cover
• Pension Scheme
• Life Assurance
• Income Protection
• Discretionary annual bonus scheme
• Taxsaver Scheme
• Bike to Work
• Social Club.

Dillon Eustace LLP is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our staff. We are proud of our reputation and exceptional client service is at the core of our offering. If this sounds like a firm that you would like to work with, we would love to hear from you!