CFO Support and Office Operations Coordinator

Spencer Recruitment; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Spencer Recruitment is seeking an Office Manager to support the CFO and manage the day-to-day running of the office. The role covers general office administration, expenses, IT coordination and HR administration to keep operations smooth and confidential.

The ideal candidate is organised, approachable and proactive with strong attention to detail and the ability to handle confidential information discreetly. This is a hands-on, varied position in a dynamic environment.

Qualifications

• Solid experience in office administration or office management.
• Strong organisational skills with the ability to prioritise multiple tasks.
• Excellent communication and professional demeanor.
• Ability to handle confidential financial and employee information.

Responsibilities

• Oversee day-to-day running of the office, ensuring an organised and welcoming environment.
• Manage office supplies, equipment and relationships with suppliers.
• Coordinate maintenance requests and office facilities issues.
• Organise meetings, meeting rooms and team events.
• Handle general enquiries, correspondence and deliveries.
• Provide day-to-day administrative support to the CFO.
• Assist with staff expenses, receipts and record-keeping.
• Support invoice administration and document follow-ups.
• Prepare and update spreadsheets and reports as required.
• Schedule interviews and coordinate communication with candidates and hiring managers.
• Assist with onboarding/offboarding and HR paperwork.
• Maintain confidential employee records and induction arrangements.
• Act as a point of contact for routine IT queries and coordinate equipment orders.

Skills

Organisation

Communication

Attention to detail

Confidentiality

Tools

Microsoft Office

Google Workspace

Job description

Spencer Recruitment is seeking an Office Manager to support the CFO and manage the day-to-day running of the office. The role covers general office administration, expenses, IT coordination and HR administration to keep operations smooth and confidential.

The ideal candidate is organised, approachable and proactive with strong attention to detail and the ability to handle confidential information discreetly. This is a hands-on, varied position in a dynamic environment.