CEO Office Manager

Jobtailor; Dublin; On-site; EUR 75,000 - 110,000; Full time

Job summary

Jobtailor is seeking a senior governance professional to lead the CEO Office and Reporting function in Ireland. You will oversee board papers, minutes, and action tracking, manage governance returns and the register of trustees, and act as the primary liaison with government bodies, funders, and partners.

You will coordinate CEO briefings, board presentations, and executive communications, ensuring paperwork complies with governance frameworks and deadlines.

Qualifications

• 5–7 years of senior-level experience in nonprofit, public, regulated, or large corporate settings.
• Experience in financial, legal or board secretary areas with governance exposure.
• Governance credentials (CGI/ICSA) desirable.
• Leadership and board reporting experience in organisations of similar size.
• Experience running senior meetings, board cycles end-to-end, minutes and actions.
• Experience managing CEO-level signing/authorisation with high accuracy and confidentiality.
• Outstanding written communication: minutes, reports, briefings and board-ready correspondence.

Responsibilities

• Lead ALONE's CEO Office and Reporting function with governance focus.
• Coordinate board papers, agendas, minutes, and action tracking.
• Maintain the register of Trustee and Board records and governance returns.
• Manage key stakeholder relationships with government, regulators, funders and partners.
• Ensure CEO-signature documents are tracked and deadlines met.
• Prepare CEO briefings, board presentations and executive correspondence.
• Quality-assure reports submitted to the Board and committees.
• Maintain an organisational reporting calendar and annual Board calendar.

Skills

Corporate Governance

Board Reporting

Stakeholder Management

Governance Frameworks

Executive Communication

Education

Governance Credentials CGI/ICSA

Tools

Microsoft Office Suite

Board Management Systems

Document Management Systems

Job description

• Lead ALONE's CEO Office and Reporting function.
• Allocate approximately 30% to delivering Board Secretary responsibilities.
• Uphold the highest standards of corporate governance and Board engagement.
• Ensure papers are delivered and governance deadlines are met.
• Serve as the primary liaison between the CEO's Office and the Leadership.
• Ensure seamless communication, clear accountability, and full compliance with ALONE's governance frameworks.
• Carry company secretarial responsibility including governance returns and maintenance of the register of Trustee and Board records.
• Manage key stakeholder relationships and documents, including government departments, regulatory bodies, funders, and partner organisations.
• Manage all documents requiring CEO signature, maintaining a tracking system.
• Coordinate the preparation of CEO briefings, board presentations, and executive-level correspondence.
• Quality-assure all reports submitted to the Board or its committees.
• Maintain an organisational reporting calendar that tracks submission, action log and ensures accountability across functions.
• Plan, prepare and manage the full annual Board and Board Committee calendar.
• Draft, circulate, and quality-assure all Board/committee agendas and engagement in consultation with the CEO.
• Be available to attend Board meetings, take accurate minutes and maintain a formal record of decisions, resolutions, and actions.

Requirements

• A minimum of 5-7 years' experience working with those at a Senior level within the nonprofit, public, regulated or large corporate sector, including
• Experience in Financial, Legal or Company/Board Secretary background with an understanding of Governance environments is an advantage
• Professional qualifications including governance credentials (CGI/ICSA) desirable
• Expertise in Leadership and Board reporting for organisation of a similar size
• Experience of managing senior meetings, board cycles end-to-end, including minutes, and action-tracking
• Experience managing executive or CEO-level signing and authorisation processes, with a high degree of accuracy and confidentiality.
• Exceptional written communication skills, with the ability to draft high-quality minutes, reports, briefings, and correspondence to a board-ready standard.
• Experience implementing governance frameworks, reporting templates, and standard operating procedures.
• Strong Organisational, Time management and planning skills, with the ability to manage multiple deadlines
• Interpersonal and relationship management skills
• Proficiency in Microsoft Office suite and board management or document management systems.
• A demonstrable commitment to ALONE's mission and values.

Core Competencies

Demonstrates expertise in corporate governance, Board engagement, and stakeholder management, with a strong focus on quality assurance in reporting and documentation. Proficient in managing executive-level communications and maintaining compliance with governance frameworks.

Highest-signal resume keywords

• Corporate Governance
• Board Reporting
• Stakeholder Management
• Governance Frameworks
• Exceptional Written Communication

ATS Optimization Keywords

Hard Skills

• Board Secretary Responsibilities
• Governance Returns
• Minutes Taking
• Action Tracking
• Document Management
• Governance Framework Implementation
• Quality Assurance in Reporting
• Executive Briefing Preparation
• Meeting Management
• Organisational Reporting Calendar

Soft Skills

• Interpersonal Skills
• Relationship Management
• Organisational Skills
• Time Management
• Planning Skills

Certifications & Qualifications

• Governance Credentials (CGI/ICSA)

Industry Keywords

• Nonprofit Sector
• Public Sector
• Regulated Sector
• Corporate Sector
• Senior Level Experience

Tools & Technologies

• Microsoft Office Suite
• Board Management Systems
• Document Management Systems