Billing Administrator — Facilities & Finance (Dublin)

Apleona GmbH; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Apleona GmbH in Dublin invites applications for a Billing Administrator to join our team. Monday to Friday 9:00 - 17:00, supporting a key account.

The role focuses on timely invoicing, maintaining billing trackers, and liaising with suppliers to ensure accurate revenue recognition. The ideal candidate has facilities management experience across multi-site environments, strong knowledge of building systems and compliance, and excellent stakeholder management skills.

Qualifications

• Proven experience in Facilities Management within multi-site or complex environments.
• Strong knowledge of hard services, building systems, and statutory compliance requirements.
• Experience coordinating contractors and managing service delivery performance.
• Strong understanding of health & safety legislation and compliance frameworks.
• Experience working with BMS and building systems.
• Excellent organisational, communication, and stakeholder management skills.

Responsibilities

• Raise and issue invoices to clients for completed works in line with agreed timeframes
• Maintain an accurate tracker of all works pending billing to ensure no revenue is missed
• Liaise with suppliers to obtain outstanding invoices promptly
• Ensure all billing is completed accurately, applying correct rates, margins, and VAT
• Cross-check sales quotes against invoices to ensure alignment and highlight any discrepancies
• Escalate any work with confirmed payment or commercial risk to the Account Manager
• Support the month-end billing process to ensure deadlines are met
• Maintain strong attention to detail and ensure all financial records are up to date and auditable
• Work closely with operations and finance teams to resolve any billing queries

Skills

Facilities Management

Building systems

PPM programmes

Contractor coordination

Health & safety compliance

BMS knowledge

Stakeholder management

Job description

Apleona GmbH in Dublin invites applications for a Billing Administrator to join our team. Monday to Friday 9:00 - 17:00, supporting a key account.

The role focuses on timely invoicing, maintaining billing trackers, and liaising with suppliers to ensure accurate revenue recognition. The ideal candidate has facilities management experience across multi-site environments, strong knowledge of building systems and compliance, and excellent stakeholder management skills.