Billing Administrator

Apleona GmbH; Dublin; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Apleona GmbH in Dublin invites applications for a Billing Administrator to join our team. Monday to Friday 9:00 - 17:00, supporting a key account.

The role focuses on timely invoicing, maintaining billing trackers, and liaising with suppliers to ensure accurate revenue recognition. The ideal candidate has facilities management experience across multi-site environments, strong knowledge of building systems and compliance, and excellent stakeholder management skills.

Qualifications

• Proven experience in Facilities Management within multi-site or complex environments.
• Strong knowledge of hard services, building systems, and statutory compliance requirements.
• Experience coordinating contractors and managing service delivery performance.
• Strong understanding of health & safety legislation and compliance frameworks.
• Experience working with BMS and building systems.
• Excellent organisational, communication, and stakeholder management skills.

Responsibilities

• Raise and issue invoices to clients for completed works in line with agreed timeframes
• Maintain an accurate tracker of all works pending billing to ensure no revenue is missed
• Liaise with suppliers to obtain outstanding invoices promptly
• Ensure all billing is completed accurately, applying correct rates, margins, and VAT
• Cross-check sales quotes against invoices to ensure alignment and highlight any discrepancies
• Escalate any work with confirmed payment or commercial risk to the Account Manager
• Support the month-end billing process to ensure deadlines are met
• Maintain strong attention to detail and ensure all financial records are up to date and auditable
• Work closely with operations and finance teams to resolve any billing queries

Skills

Facilities Management

Building systems

PPM programmes

Contractor coordination

Health & safety compliance

BMS knowledge

Stakeholder management

Job description

At Apleona,We are always on the lookout for dynamic and talented individuals to join our team in Dublin. Currently, we are recruiting for a Billing Administrator to join our team for this key account

Shift Pattern Monday to Friday 9:00 - 17:00

Key Responsibilities

• Raise and issue invoices to clients for completed works in line with agreed timeframes
• Maintain an accurate tracker of all works pending billing to ensure no revenue is missed
• Liaise with suppliers to obtain outstanding invoices promptly
• Ensure all billing is completed accurately, applying correct rates, margins, and VAT
• Cross-check sales quotes against invoices to ensure alignment and highlight any discrepancies
• Escalate any work with confirmed payment or commercial risk to the Account Manager
• Support the month-end billing process to ensure deadlines are met
• Maintain strong attention to detail and ensure all financial records are up to date and auditable
• Work closely with operations and finance teams to resolve any billing queries

Experience & Qualifications

• Proven experience in Facilities Management within a multi-site or complex environment.
• Strong knowledge of hard services, building systems, and statutory compliance requirements.
• Experience managing planned preventative maintenance programmes.
• Experience coordinating contractors and managing service delivery performance.
• Strong understanding of health & safety legislation and compliance frameworks.
• Experience working with BMS and building systems.
• Excellent organisational, communication, and stakeholder management skills.