Bids Administrator

Mason Hayes & Curran LLP; Dublin; Hybrid; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Pension

Healthcare

Bonus

Flexible/hybrid work

Social events

Job summary

Mason Hayes & Curran LLP, a leading Irish law firm based in Dublin with international offices, is seeking a Bid Administrator for a permanent, full-time role. You will support a busy bids team with trackers, templates, precedents, and lawyer CV preparation, applying strong Word/Excel/PowerPoint skills and attention to detail.

The role offers flexible/hybrid working arrangements and opportunities to contribute across practice areas.

Qualifications

• 2+ years of administrative support experience.
• Highly proficient with Microsoft Word, including advanced formatting, tables and TOCs.
• Proficient with PowerPoint and Excel.
• Excellent attention to detail, time management, and organisational skills.
• Flexible in a deadline-driven environment.
• Experience in a legal/bids environment is an asset but not required.

Responsibilities

• Update the team trackers and internal bid information regularly.
• Update bid templates and create new practice area templates on request.
• Update precedents and contract examples with latest information.
• Prepare organisational charts for bids.
• Prepare draft CVs for bids and coordinate with practice area teams for updates.
• Create CV templates for new starters.
• Coordinate the bid library/database project and keep information current.
• Manage workload and support other admin projects as needed.

Skills

Administrative support

Microsoft Word

Attention to detail

Time management

Organisational skills

Deadline-driven

Independent work

Tools

Excel

PowerPoint

Job description

Role: Bid Administrator

Contract: Permanent, full time.

Mason Hayes & Curran LLP is a leading Irish law firm based in Dublin with representative offices in San Francisco, New York, and London. The firm has been the fastest growing law firm in Ireland over the last decade. We are a business law firm with extensive knowledge and experience in all areas of Irish business-related law and with particular focus on the Energy, Technology, Financial Services, Built Environment, Healthcare, Life Sciences and Charities sectors.

Our Bids team is seeking a Bid Administrator. In this role, you will provide vital administrative support to our busy bids team, ensuring the smooth and efficient delivery of bid activities. Key responsibilities include maintaining bid trackers, updating, and refreshing bid templates, managing precedent documents, and preparing lawyer CVs and other materials needed for submissions. This position is ideal for an experienced administrator with strong attention to detail and advanced skills in Microsoft Word, Excel, and PowerPoint. We’re looking for someone with a flexible, team-focused approach.

Responsibilities Include:

• Update the various team trackers and internal bid information regularly.
• Update the bid templates as required and create new practice area templates when requested to do so.
• Update precedents and contract examples documents with latest information as required.
• Prepare organisational charts for bids.
• Prepare draft CVs for bids and follow up with the practice area teams for updates.
• Create CV templates for new starters.
• Coordinate the bid library/database project and keep updated with current information.
• Managing your own workload and keeping, whilst managing administrative duties and projects which are assigned to you.

Candidate Requirements:

• 2+ years of administrative support experience.
• Highly proficient with Microsoft Word, with skills including document formatting, generating automated tables of contents, managing section breaks/page breaks, properly anchoring and styling graphics/charts/text boxes etc%).
• Proficient with PowerPoint and Excel.
• Excellent attention to detail, time management, and organisational skills.
• Flexibility in a deadline driven environment.
• Ability to manage own workload, meet deadlines and work on own initiative.
• Experience from a legal and/or bids environment is an asset but not a necessity.

Why MHC?

• Excellent remuneration and benefits package; pension, healthcare & bonus.
• Friendly and informal working atmosphere.
• Flexible/hybrid working arrangements.
• Friendly, open, and informal working atmosphere.
• Focus on employee involvement, wellbeing, and success.
• Social events, clubs, and initiatives (Green Team, Working on Wellness, subsidised fitness classes, MHC RISE, Diversity, Sports & Social and Art Committee)