Bid & Tender Coordinator – Professional Services

Executive Edge Recruitment; Dublin; On-site; EUR 35,000 - 52,000; Full time

Job summary

Executive Edge Recruitment is recruiting an experienced Bid Coordinator to join a leading professional services firm in Ireland. You will coordinate PQQs, RFQs, RFPs and tender submissions, and monitor deadlines across multiple projects.

The role requires strong Excel skills and proficiency with Adobe InDesign, plus excellent written English and high attention to detail. Opportunity to develop across finance and commercial administration duties.

Qualifications

• 2–4+ years' experience in bid administration, tender coordination or similar role.
• Experience in architecture, engineering, construction or professional services is advantageous.
• Strong Excel skills and proficiency with Adobe InDesign.

Responsibilities

• Coordinate PQQs, RFQs, RFPs and tender submissions from opportunity to final submission.
• Monitor tender portals, track deadlines and maintain the bid pipeline.
• Gather information from internal teams and external consultants for submissions.
• Prepare bid documents, presentations and capability statements.
• Maintain bid content and governance documents, including fee schedules and pricing data.
• Produce basic Excel reports and assist bid meetings with action follow-ups.

Skills

Excel

MS Office

Communication

Attention to detail

Time management

Tools

Adobe InDesign

Job description

Bid & Tender Coordinator - Professional Services

Our client, a leading professional services business, is looking to recruit an experienced Bid Coordinator to join their team.

This is an excellent opportunity for someone with strong administration and coordination skills who enjoys working across multiple projects and deadlines. The role will support the preparation and submission of bids and tenders, while also providing some finance and commercial administration support.

The Role:

• Coordinate PQQs, RFQs, RFPs and tender submissions from initial opportunity through to final submission.
• Monitor tender portals, track deadlines and maintain the live bid pipeline.
• Coordinate information from internal teams and external consultants to ensure submissions are completed on time.
• Prepare and format professional bid documents, presentations and capability statements.
• Maintain bid content including CVs, project sheets, case studies and supporting documentation.
• Ensure submissions are accurate, consistent and meet tender requirements.
• Maintain the central bid register and track tender outcomes and feedback.
• Prepare fee schedules and consolidate pricing information using Excel.
• Maintain records of fee rates and previous agreements.
• Produce basic Excel reports and analysis on the bid pipeline and outcomes.
• Support bid meetings, including scheduling, agendas, minutes and follow-up actions.

The Person:

• 2-4+ years' experience in bid administration, tender coordination, proposals or a strong office administration role.
• Experience within architecture, engineering, construction or professional services would be an advantage.
• Strong Excel skills, including formulas, lookups, filters and pivot tables.
• Good experience with Adobe InDesign is important.
• Excellent Microsoft Office skills, particularly Word and PowerPoint.
• Strong written English and excellent proofreading and attention to detail.
• Highly organised with the ability to manage multiple deadlines and priorities.
• Strong communication skills and the ability to work with a range of internal and external stakeholders.
• Professional, proactive and commercially aware.

For more information, please contact Keith on 01 912 1892 or email [e-mail].