Legal Secretary - Construction

Mason Hayes & Curran LLP; Dublin; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Pension

Healthcare

Bonus

Career progression opportunities

Job summary

Mason Hayes & Curran LLP in Dublin seeks an experienced legal secretary to support the Construction, Infrastructure & Utilities team, handling document production and client billing with accuracy. You will manage diaries, file administration, and coordination with internal and external stakeholders, using iManage or similar systems, and ensuring meticulous attention to detail in all tasks.

This role offers an engaging environment with opportunities for professional development in a busy,

Qualifications

• 1+ years' experience supporting solicitors in a busy legal secretary role or similar.
• Experience using iManage or another case management system.
• Experience with client billing and file management.
• Diary management and planning.
• Strong technical skills; and
• Excellent attention to detail and project management skills.

Responsibilities

• File management – importing instructions, opening files, issuing demand letters, and ensuring files are kept up to date.
• Document production – drafting affidavits and correspondence as required.
• Client billing – coordinating the team’s monthly billing process, ensuring invoices are accurate and issued in a timely manner.
• Diary management - ensuring there are no diary conflicts and that schedules are planned appropriately.
• Liaising with both internal and external stakeholders, including arranging specialist appointments and gathering required materials.
• Providing legal administrative support to the team.

Skills

1+ years experience in legal secretary

iManage case management

Billing and file management

Diary management

Technical skills

Attention to detail and project mgmt

Tools

iManage

Job description

Legal Secretary - Construction, Infrastructure & Utilities

Mason Hayes & Curran LLP is a leading Irish law firm based in Dublin with representative offices in San Francisco, New York and London. The firm has been the fastest growing law firm in Ireland over the last decade. We are a business law firm with extensive knowledge and experience in all areas of Irish business-related law and with particular focus on the Energy, Technology, Financial Services, Built Environment, Healthcare, Life Sciences and Charities sectors.

We are seeking an experienced legal secretary with strong technical skills and excellent attention to detail to support the Construction team. This is an excellent opportunity to develop your skills as part of a collaborative team.

Candidate requirements

• 1+ years prior experience supporting a team of solicitors in a busy environment in a legal secretary role or similar;




• Experience using iManage or another case management system;




• Experience with client billing and file management;




• Diary management and planning




• Strong technical skills; and




• Excellent attention to detail and project management skills.

Responsibilities include

• File management – importing instructions, opening files, issuing demand letters, and ensuring files are kept up to date;




• Document production – drafting affidavits and correspondence as required;




• Client billing – coordinating the team’s monthly billing process, ensuring invoices are accurate and issued in a timely manner;




• Diary management - ensuring there are no diary conflicts and that schedules are planned appropriately;




• Liaising with both internal and external stakeholders, including arranging specialist appointments and gathering required materials;




• Providing legal administrative support to the team.

Why Mason, Hayes & Curran?

• Excellent remuneration and benefits package; pension, healthcare & bonus;




• Enviable client base and strong career progression & development opportunities;




• Friendly, open and informal working atmosphere;




• Focus on employee involvement, wellbeing and success;




• Social events, clubs and initiatives (Green Team, Working on Wellness, subsidised fitness classes, MHC RISE, Diversity, Sports & Social and Art Committee);




• MHC knowledge and education programme to facilitate major development as a lawyer;




• Strong track record in CSR programmes, pro bono work and charitable efforts.