Bid & Proposals Coordinator

TYLER WEIR; Dublin; On-site; EUR 26,000 - 36,000; Full time

Job summary

TYLER WEIR is seeking a Bid Team Administrator to join the Bids and Proposals Team. This role is suitable for a recent graduate or early-career professional aiming to build a career in bids and business development within a leading professional services environment.

You will provide essential coordination, administrative and logistical support, helping with target research, deadlines, precedents and templates, and producing polished client-ready materials.

Qualifications

• Highly organised with strong administration skills.
• Detail-oriented with a commitment to accuracy and quality.
• Strong communicators who can engage with colleagues across the business.
• Proactive, reliable, and able to take tasks through to completion.
• Comfortable in a fast-paced environment with changing priorities.
• Collaborative and supportive of colleagues during busy periods.
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Interested in business development, bids, tenders and proposals.
• Able to extract relevant information from sources for proposals.

Responsibilities

• Support preparation of tenders, pitches, proposals, and other business development materials.
• Coordinate bid deadlines, action lists, and submission requirements.
• Format and proofread bid documents to ensure accuracy and professionalism.
• Monitor tender portals and support submission of tender responses.
• Liaise with lawyers, partners, and business services teams for bid activities.
• Maintain proposal content, credentials, CVs, and experience data.
• Organise bid files, submission records and templates.
• Keep content libraries and internal systems up to date.
• Assist with improving bid processes, templates, and trackers.
• Prepare reports and updates on bid activity and pipeline opportunities.
• Develop knowledge of firm's practice areas, clients, and sectors.
• Build project coordination and bid administration skills within a collaborative team.

Skills

Highly organised

Detail-oriented

Strong communication

Proactive

Collaborative

Discreet

Education

Bachelor's degree in business/marketing/communications

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

TYLER WEIR is seeking a Bid Team Administrator to join the Bids and Proposals Team. This role is suitable for a recent graduate or early-career professional aiming to build a career in bids and business development within a leading professional services environment.

You will provide essential coordination, administrative and logistical support, helping with target research, deadlines, precedents and templates, and producing polished client-ready materials.