Bid Manager

E-Frontiers; Ireland; On-site; EUR 55,000 - 85,000; Full time

Job summary

E-Frontiers in Ireland is seeking a highly organised Bid Manager to support our pre-construction function. You will coordinate the bid and tender process from enquiry through to final submission, ensuring proposals are high quality, compliant, and delivered on time.

Working with estimators, planners, project managers, designers, and commercial teams, you will act as the central point of coordination for bid activity across complex construction projects.

Qualifications

• Previous experience in a Bid Coordinator, Proposal Coordinator, or similar role.
• Experience within construction, engineering, or the built environment is preferred.
• Strong organisational and coordination skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work under pressure.
• Good understanding of construction terminology and tendering processes.
• Proficient in Microsoft Office; experience with InDesign or similar tools is advantageous.

Responsibilities

• Support the bid and tendering process from initial enquiry through to submission.
• Review and coordinate design drawings and technical specifications.
• Coordinate the preparation and submission of PQQs, tenders, and other bid documentation.
• Review client tender documents and requirements to develop timelines and action plans.
• Liaise with internal stakeholders to gather bid information and ensure compliance.
• Manage bid schedules, submission portals, and client correspondence.
• Maintain and update the bid library and standard responses.
• Proofread, format and quality-check bid documents for clarity and branding.
• Support post-tender clarifications, interviews, and presentations as required.
• Track and report bid status, success rates, and lessons learned.
• Assist with development of marketing and capability materials as needed.
• Manage document control during tender process and handover to delivery teams.

Skills

Bid coordination

Proposal coordination

Construction industry experience

Organisational skills

Written and verbal communication

Attention to detail

Tendering knowledge

Stakeholder management

Proactive and flexible

Tools

Microsoft Word

Microsoft Excel

PowerPoint

InDesign

Job description

Bid Manager

Location: Co. Kildare
Working Pattern: Full-time, office-based
Start Date: ASAP

Role Overview

An international engineering and construction company is seeking a highly organised and detail-driven Bid Manager to support its pre-construction function. The role plays a critical part in coordinating the bid and tender process from initial enquiry through to final submission, ensuring all proposals are high quality, compliant, competitive, and delivered on time.

Working closely with estimators, planners, project managers, designers, and commercial teams, the Bid Coordinator will act as the central point of coordination for all bid activity across a range of complex construction projects.

Key Responsibilities

• Support the bid and tendering process from initial enquiry through to submission
• Review and coordinate CSA design drawings and technical specifications
• Coordinate the preparation and submission of PQQs, tenders, and other bid documentation
• Review client tender documents and requirements to develop clear submission timelines and action plans
• Liaise with internal stakeholders (estimating, design, commercial, delivery teams) to gather required bid information
• Ensure submissions are compliant with client specifications, internal governance procedures, and deadlines
• Manage bid schedules, submission portals, and client correspondence
• Maintain and update the bid library, including CVs, project case studies, and standard responses
• Proofread, format, and quality-check bid documents for clarity, consistency, and branding
• Provide support during post-tender clarifications, interviews, and presentations where required
• Track and report on bid status, success rates, and lessons learned
• Assist with the development of marketing and capability materials as needed
• Manage document control during the tender process, ensuring accurate version control and availability
• Support the efficient handover of successful bids to project delivery teams
• Identify and monitor upcoming tender opportunities via industry portals (e.g. CIS, ProTenders)
• Assist estimators in issuing supply chain enquiries and monitoring returns

Key Skills & Experience

• Previous experience in a Bid Coordinator, Proposal Coordinator, or similar role
• Experience within construction, engineering, or the built environment is strongly preferred
• Strong organisational and coordination skills with the ability to manage multiple deadlines
• Excellent written and verbal communication skills
• High attention to detail and ability to work under pressure
• Good understanding of construction terminology and tendering processes
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with InDesign or similar tools is advantageous
• Strong stakeholder management skills and the ability to work collaboratively across teams
• Proactive, flexible, and professional approach to work

What's on Offer

• A key role within an established international construction business
• Exposure to a diverse portfolio of complex, high-value projects
• Opportunity for long-term career development within pre‑construction and bid management
• Competitive salary and benefits package