Bid Administrator

PUNCH Consulting Engineers; Limerick; Hybrid; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Active Sports and Social

Flexi hours

Job summary

PUNCH Consulting Engineers, a COWI Company, is seeking a proactive Bid Administrator to coordinate end-to-end bid submissions and manage tender documentation across multiple Irish offices. You will work with the Bid Manager, finance, legal, and project teams to ensure compliance and on-time delivery.

This hybrid role offers flexibility to work 3 days in the office and 2 remote, with offices in Dublin, Cork, Limerick, and Galway.

Qualifications

• Education: Level 6–8 qualification in Business Administration, Commerce, or related field.
• Experience: bid administration, proposal coordination, or commercial administration.
• Technical: Advanced Excel and experience with tender portals.
• Skills: strong written and verbal communication; meticulous and detail oriented.

Responsibilities

• Bid coordination: manage the bid timeline, track bid activities and meetings.
• Document management: format and quality-check bid documents including pricing, CVs and certificates.
• Tender portal management: submit bids through e-procurement portals.
• Compliance checking: ensure submissions meet tender requirements and Irish regulations.
• Database maintenance: track submissions and update company credentials and PQQs.
• Stakeholder coordination: liaise with internal teams for sign-offs and required info.
• Record keeping: maintain bid records and lessons learned logs.
• Administrative support: prepare bid packs and coordinate printing, binding and deliveries.

Skills

Bid administration

Proposal coordination

Communication skills

Organizational skills

Team player

Education

Level 6-8 qualification in Business Administration, Commerce, or related field

Tools

Excel

MS Office

Tender portals

Job description

Full‑time, Hybrid, 3 days in the office and 2 remote

Location: Dublin is preference

Reports to: Bid Manager

The Opportunity

PUNCH Consulting Engineers, a COWI Company have an exciting new opportunity for a Bid Administrator within the Bid & Administration Department. The Administrator will report directly to the Bid & Administration Manager (located in Dublin), Directors and General Company Senior Management as relevant. The role offers flexibility to work from any of our Irish offices (Dublin, Cork, Limerick or Galway).

We're looking for an organised and proactive Bid Administrator to coordinate the end-to-end bid submission process. You'll work closely with the Bid Manager, commercial team, and project managers to ensure all tender submissions are accurate, compliant, and delivered on time. This role is ideal for someone with strong administrative skills, attention to detail, and an interest in the construction/engineering sector.

In addition, the role includes assisting with the following duties: Tender Bid Submissions, Bid documentation and administration, New Staff Orientation, Quality Systems administration and General Office Administration.

Key Responsibilities of the Role

PUNCH Consulting Engineers, a COWI Company have an exciting new opportunity for a Bid Administrator within the Administration Department. The Administrator will report directly to the Bid & Administration Manager (located in Dublin), Directors and General Company Senior Management as relevant. The role offers flexibility to work from any of our Irish offices (Dublin, Cork, Limerick). In summary the role includes assisting with the following duties:

Tender Bid Submissions, Bid documentation and administration, Quality Systems administration and General Office Administration.

• Bid Coordination: Manage the bid timeline, coordinate bid meetings, and track all bid-related activities.
• Document Management: Compile, format, and quality-check bid documents including technical proposals, commercial pricing, CVs, case studies, and compliance certificates.
• Tender Portal Management: Submit bids through various e-procurement portals.
• Compliance Checking: Ensure all submissions meet tender requirements, including mandatory forms, insurance certificates, and legal documentation aligned with Irish procurement regulations.
• Database Maintenance: Maintain the bid database, track past submissions, update company credentials, and manage supplier pre-qualification questionnaires (PQQs).
• Stakeholder Coordination: Liaise with internal teams (engineering, finance, legal, HR) to gather required information and secure sign-offs.
• Record Keeping: Maintain accurate bid records, lessons learned logs, and archive completed bids in line with company policy.
• Administrative Support: Prepare bid packs, manage printing/binding, coordinate courier deliveries, and support bid interview preparations.

Key Skills & Experience

• Education - Level 6-8 qualification in Business Administration, Commerce, or related field.
• Experience - bid administration, proposal coordination, or commercial administration.
• Technical Skills – Advanced Excel skills, MS Office Suite proficiency, experience with tender portals.
• Organisational Skills - Exceptional attention to detail, ability to manage multiple bids simultaneously under tight deadlines.
• Communication Skills - Strong written and verbal communication skills; ability to draft clear, professional documents.
• Personal Attributes - Excellent team player with the ability to work on own initiative. A flexible, positive and proactive mindset is essential with the ability to engage with numerous stakeholders both internal and external to the organisation.
• Design software experience.
• Construction/engineering sector preferred but not required.

Working Hours

A typical working week is 35 hours.

What We Offer You

• A role within one of Ireland’s leading engineering consultancies.
• A competitive remuneration package is on offer, commensurate with experience, with a salary band of €30,000 to €45,000.
• Active Sports and Social.
• An ISO: 9001 Accredited Company with BM Trada from our quality management system and our Environmental Management System.
• Competitive remuneration package, commensurate with experience.
• Flexibility – flexi hours.

We are an equal opportunities employer and welcome applications from all qualified candidates.