BID Administrator

Ethos Engineering; Dublin; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Flexible working times

20 Days holidays up to 25 days

Pension Scheme

Health Insurance Allowance

Gym/Fitness membership

Job summary

Ethos Engineering in Dublin is seeking a motivated Bid Administrator to enhance their bid management processes. This role involves supporting the end-to-end bid lifecycle and producing compelling proposals.

The ideal candidate will have strong communication skills, a collaborative spirit, and the ability to manage multiple deadlines. This position offers flexible working schedules and various benefits, including a professional subscription fee and subsidised health insurance.

Qualifications

• Must be based in Ireland.
• Good written and verbal communication skills.
• Solid organisational skills for managing multiple bids.
• Experience supporting bid preparation and submission.

Responsibilities

• Support and coordinate the full bid management lifecycle.
• Develop persuasive and visually polished bid documents.
• Conduct thorough client and market research.
• Work cross-functionally with various teams for submissions.

Skills

Written and verbal communication skills

Organisational skills

Experience with bids and proposals

Collaborative mindset

Tools

Adobe InDesign

Job description

About the Job

We are a leading electrical and mechanical building services engineering consultancy based in Dublin, delivering complex, high-value projects across the EMEA region. As we continue to grow, we are looking for a talented and driven Bid Administrator to join our Strategy & Growth team.

Reporting to the BID Manager, you will play a pivotal role in shaping how we go to market, owning the end-to-end bid process and producing compelling, high-quality proposals that win work. You will collaborate closely with our Leadership Team and technical experts across sectors including Data Centres, Sustainability, Industrial & Energy, Smart Buildings, and Programme Management.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, takes pride in their work, and wants to make a tangible impact on the growth of a forward-thinking engineering consultancy.

About You

Essential:

• Must be based in Ireland
• Good written and verbal communication skills, with the ability to translate technical information into clear, compelling narratives
• Solid organisational skills with the ability to manage multiple bids simultaneously under tight deadlines
• Experience supporting the preparation and submission of bids, tenders, and proposals, with strong attention to detail and the ability to manage multiple deadlines simultaneously.
• A collaborative, proactive mindset — comfortable working with senior stakeholders and cross-functional teams

Desirable:

• Experience in the engineering, construction, or professional services sector
• Proficiency in Adobe InDesign or similar design/desktop publishing tools
• Familiarity with public procurement frameworks and tender portals

Your Key Day-to-Day Activities

• Support and coordinate the full bid management lifecycle — from opportunity identification and kick-off through to final submission — ensuring all deadlines and quality standards are met
• Develop persuasive, well-structured, and visually polished bid and tender documents tailored to each client and project
• Conduct thorough client and market research to understand requirements, pain points, and priorities, and reflect these clearly in our proposals
• Work cross-functionally with technical, commercial, and leadership teams — as well as subcontractor partners — to gather and synthesise the information needed to build winning submissions
• Coordinate the compilation of technical and financial content, ensuring accuracy, consistency, and alignment with the client\'s brief
• Maintain and continuously improve a library of bid content, CVs, project case studies, and standard responses
• Proactively review and refine bid materials, applying lessons learned to raise the quality bar with each submission
• Support the BID Manager in driving best practice across the bid function and contributing to the team\'s broader strategic growth objectives

Why Join Us?

At Ethos, we’re dedicated to fostering an environment that encourages both technical excellence and personal wellbeing.

We offer:

• Flexible Fridays and a 9-day fortnight working schedule — enjoy every second Friday off to maintain work–life balance.
• A culture that values flexibility, learning, and teamwork, with clear progression pathways and support toward professional accreditation.
• Opportunities to work alongside some of the most experienced engineers in the industry, within a forward-thinking, technology-driven consultancy.

Benefits:

• Flexible working times
• 20 Days holidays up to 25 days
• Pension Scheme
• Working travel out-of-pocket expenses
• Travel tax scheme or bike-to-work scheme
• Regular training/mentoring / further college support
• Support for Chartership
• Subsidised Health Insurance Allowance
• A Professional Subscription Fee paid by the company
• Paid Statutory Leaves
• Healthcare check-ups and flu vaccinations
• Gym / Fitness membership
• Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)