Bid Submissions & Coordination Specialist

PUNCH Consulting Engineers; Limerick; Hybrid; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Active Sports and Social

Flexi hours

Job summary

PUNCH Consulting Engineers, a COWI Company, is seeking a proactive Bid Administrator to coordinate end-to-end bid submissions and manage tender documentation across multiple Irish offices. You will work with the Bid Manager, finance, legal, and project teams to ensure compliance and on-time delivery.

This hybrid role offers flexibility to work 3 days in the office and 2 remote, with offices in Dublin, Cork, Limerick, and Galway.

Qualifications

• Education: Level 6–8 qualification in Business Administration, Commerce, or related field.
• Experience: bid administration, proposal coordination, or commercial administration.
• Technical: Advanced Excel and experience with tender portals.
• Skills: strong written and verbal communication; meticulous and detail oriented.

Responsibilities

• Bid coordination: manage the bid timeline, track bid activities and meetings.
• Document management: format and quality-check bid documents including pricing, CVs and certificates.
• Tender portal management: submit bids through e-procurement portals.
• Compliance checking: ensure submissions meet tender requirements and Irish regulations.
• Database maintenance: track submissions and update company credentials and PQQs.
• Stakeholder coordination: liaise with internal teams for sign-offs and required info.
• Record keeping: maintain bid records and lessons learned logs.
• Administrative support: prepare bid packs and coordinate printing, binding and deliveries.

Skills

Bid administration

Proposal coordination

Communication skills

Organizational skills

Team player

Education

Level 6-8 qualification in Business Administration, Commerce, or related field

Tools

Excel

MS Office

Tender portals

Job description

PUNCH Consulting Engineers, a COWI Company, is seeking a proactive Bid Administrator to coordinate end-to-end bid submissions and manage tender documentation across multiple Irish offices. You will work with the Bid Manager, finance, legal, and project teams to ensure compliance and on-time delivery.

This hybrid role offers flexibility to work 3 days in the office and 2 remote, with offices in Dublin, Cork, Limerick, and Galway.