Administrative Assistant 3 (contract)

Microsoft; Dublin; On-site; EUR 28,000 - 32,000; Part time

Job summary

Microsoft in Dublin seeks a part-time, onsite Business Administrator to support the Security organization. You will assist employees, managers and Executive Administrators with office operations, onboarding, facilities coordination, events and equipment management.

The role suits someone who enjoys keeping teams organized and delivering a smooth employee experience in a fast-paced corporate setting. This is a contract role via Allegis Global Solutions (AGS).

Qualifications

• 3–8 years in administrative, business operations, or executive support.
• Bachelor's Degree required.
• Experience supporting senior leaders or executives.
• Budget management and vendor management experience.
• Travel coordination experience.

Responsibilities

• Provide onsite operational support for daily office operations.
• Coordinate onboarding/offboarding and team logistics.
• Manage scheduling and room bookings.
• Organize events, team logistics, and leadership visits.
• Assist with equipment tracking and IT coordination.

Skills

Administrative experience

Executive support

Office administration

Business administration

Education

Bachelor's Degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneNote

Employee Central

HeadTrax

Microsoft Expense Tool

Microsoft Travel

iCIMS

MyOrder

Job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is a part-time onsite Business Administrator position supporting Microsoft's Security organization in Dublin. The role serves as the primary onsite operational support resource, helping employees, managers, and Executive Administrators with office operations, onboarding, facilities coordination, events, meetings, and equipment management.

This position is ideal for someone who enjoys keeping teams organized, solving operational challenges, and creating a smooth employee experience in a fast-paced corporate environment.

Additional Details

Location: Dublin 18, D
Contract End Date: 30th June 27
Pay Range: €20 - €23/Hr (PAYE)
Weekly Schedule: 20 hours
Work Type: Onsite (5 days per week, 4 hours per day)

Key Responsibilities

Administrative Support

• Support daily business operations


• Coordinate recurring meetings and team logistics


• Manage scheduling and room booking requests

Employee Experience

• Coordinate onboarding and offboarding activities


• Ensure employees have required equipment and workspace setup


• Support a positive workplace experience

Office Operations

• Handle facilities requests and workspace readiness


• Coordinate office moves and seating arrangements


• Serve as local site point of contact

Event Management

• Organize employee engagement activities


• Coordinate team events and leadership visits


• Manage catering and vendor logistics

Equipment & IT Coordination

• Track device orders and loaner equipment


• Coordinate inventory and IT support requests


• Follow up on operational tickets

Stakeholder Management

• Partner with Executive Administrators


• Support managers and employees


• Coordinate with facilities, vendors, and IT teams

Experience

Must-Have Skills

• Minimum 2+ years of experience in:
  
  
  
  • Administrative Assistant roles
  
  
  • Business Administration
  
  
  • Executive Support
  
  
  • Office Administration
  
  
  • Business Support functions
  
  
  
  

Administrative Capabilities

• Calendar management


• Meeting coordination


• Event planning


• Scheduling


• Operational support

Microsoft Tools

• Outlook


• Teams


• Word


• Excel


• PowerPoint


• SharePoint


• OneNote

Soft Skills

• Excellent organization skills


• Strong attention to detail


• Ability to multitask


• Professional communication skills


• Strong follow-through and ownership


• Ability to work independently

Other Requirements

• Comfortable working onsite 5 days per week


• Ability to handle multiple priorities simultaneously


• Experience supporting diverse stakeholder groups

Additional Experience

• Bachelor's Degree


• Executive Assistant experience


• Experience supporting senior leaders or executives


• Budget management experience


• Vendor management


• Travel coordination

Microsoft Internal Tool Experience

• Employee Central


• HeadTrax


• Microsoft Expense Tool


• Microsoft Travel


• iCIMS


• MyOrder

Additional Strengths

• Experience in large multinational organizations


• Experience in technology companies


• Previous Microsoft environment experience


• Mentoring or lead EA experience

Experience Level Guidance

Ideal Experience Range

• 3-8 years of administrative, business operations, executive support, or office management experience

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

20 - 23 EUR hourly