Administrative Assistant

TTM Healthcare; Dublin; On-site; EUR 31,000 - 37,000; Full time

Job summary

TTM Healthcare in Dublin is seeking a Permanent Administrative Assistant to provide accurate, confidential administrative support and maintain patient records.

Location: Rathfarnham. Hours: full time, Mon-Fri, 9-5. You will support patient administration, record management and the transition to electronic records while ensuring compliance with policies.

Join a busy team and contribute to audits, data entry and general administrative tasks with a professional, reliable approach.

Qualifications

• Experience in administrative or records management roles.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and electronic records systems.

Responsibilities

• Maintain, file, scan and archive patient records.
• Track and retrieve patient files, including offsite records.
• Prepare documentation for new admissions and maintain a Patient Register.
• Ensure records are accurate, complete and securely maintained.
• Support audits, quality improvement and compliance activities.

Skills

Administrative experience

Records management

Confidential information handling

Microsoft Office

Data entry

Job description

TTM Healthcare are proud to partner with our client to recruit for a Permanent Administrative Assistant in Dublin.

Location: Rathfarnham

Hours:Full time, Mon-Fri, 9-5 (39 hours a week)

Pay: €34,000 per annum

Contract: Permanent

Role Summary

Provide accurate, efficient and confidential administrative support, with responsibility for maintaining patient records and documentation. Support patient administration, record management and the transition to electronic records while following required policies and procedures.

Key Responsibilities

• Maintain, file, scan and archive patient records and documentation.
• Track and retrieve patient files, including records stored offsite.
• Prepare documentation for new admissions and maintain the Patient Register.
• Liaise with relevant staff regarding patient records and admissions.
• Ensure records are accurate, complete and securely maintained.
• Identify and report missing information, discrepancies or record-keeping issues.
• Support audits, quality improvement and compliance activities.
• Assist with Subject Access Requests and Freedom of Information requests.
• Support the transition from paper-based to electronic records.
• Manage emails, data entry, patient labels and general administrative tasks.
• Maintain organised and tidy records and office areas.
• Provide administrative cover and support as required.
• Maintain confidentiality and comply with policies, procedures and data protection requirements.
• Undertake other duties appropriate to the role as required.

Essential Criteria

• Previous administrative or records management experience.
• Experience handling confidential information and maintaining accurate records.
• Good IT skills and experience using Microsoft Office and electronic systems.
• Strong attention to detail and organisational skills.
• Good communication and interpersonal skills.
• Ability to prioritise workload and meet deadlines.
• Ability to work independently and as part of a team.
• Professional, reliable and flexible approach.
• Commitment to confidentiality, accuracy and quality.