Grade III Clerical Officer

TTM Healthcare Limited; Dublin; Hybrid; EUR 24,000 - 37,000; Full time

Job summary

TTM Healthcare are recruiting on behalf of a public sector client for a temporary Grade III Clerical Officer based in Dublin. The role offers 35 hours per week, a 3-month contract and a pay rate of €17.49-€27.06 per hour depending on relevant public sector experience.

The position involves front-dine reception, general administrative tasks, records maintenance, document verification, and coordination of meetings.

Qualifications

• Experience in clerical/administrative roles.
• Reception experience is desirable but not essential.
• Strong organisational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage workload independently and in a team.

Responsibilities

• Carry out reception duties including answering and directing calls and providing information.
• Provide general administrative support for day-to-day service operations.
• Maintain accurate records and databases with up-to-date information.
• Review and verify documents for accuracy and completeness.
• Liaise with internal teams and external contacts to share information.
• Coordinate meetings: scheduling, preparing documents, and noting key actions.
• Manage shared inboxes and respond to queries promptly and professionally.
• Track progress of tasks and follow up on outstanding actions.
• Learn and use internal systems and adapt to new processes and tools.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office

Tools

MS Office

SharePoint

Teams

Job description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Dublin.

Location:Dublin 15
Position:Grade III Clerical Officer
Hours:Full time, 35 hours per week
Pay:€17.49 - €27.06 depending on previous relevant verified public sector experience
Contract: 3-month contract

Key Responsibilities

• Carry out reception duties as the main responsibility, including answering and directing calls, handling enquiries, and providing information in a professional and helpful manner.
• Provide general administrative support to ensure the smooth day-to-day running of the service.
• Maintain accurate records and databases, ensuring information is up to date and correctly filed.
• Review and cross-check documentation for accuracy and completeness.
• Liaise with internal teams and external contacts to request, confirm, and share information.
• Support the coordination of meetings, including scheduling, preparing documentation, and recording key actions where required.
• Manage shared inboxes and respond to queries in a timely and professional manner.
• Assist with tracking progress of tasks and following up on outstanding actions.
• Use internal systems effectively and adapt quickly to new processes and tools.

Skills and Qualifications

• Previous experience in a clerical or administrative role.
• Previous reception experience isdesirable but not essential.
• Strong organisational skills with good attention to detail.
• Effective written and verbal communication skills.
• Ability to manage workload independently and work as part of a team.
• Proficient in Microsoft Office (Word, Excel, Outlook, SharePoint) and Microsoft Teams.
• Experience managing multiple inboxes and handling a range of administrative tasks.
• Good IT skills with the ability to learn new systems quickly.