Administrative Assistant

TTM Healthcare Limited; Dublin; On-site; EUR 34,000 - 39,000; Full time

Job summary

TTM Healthcare Limited in Dublin is recruiting for a Permanent Administrative Assistant to support patient records and administration in Rathfarnham.

This full-time role offers 39 hours per week, with responsibilities including maintaining patient records, data entry, and transitioning to electronic records, while upholding confidentiality and data protection.

Qualifications

• Previous administrative or records management experience.
• Experience handling confidential information and maintaining accurate records.
• Good IT skills and experience using Microsoft Office and electronic systems.
• Strong attention to detail and organisational skills.
• Good communication and interpersonal skills.
• Ability to prioritise workload and meet deadlines.
• Ability to work independently and as part of a team.
• Professional, reliable and flexible approach.
• Commitment to confidentiality, accuracy and quality.

Responsibilities

• Maintain, file, scan and archive patient records and documentation.
• Track and retrieve patient files, including records stored offsite.
• Prepare documentation for new admissions and maintain the Patient Register.
• Liaise with relevant staff regarding patient records and admissions.
• Ensure records are accurate, complete and securely maintained.
• Identify and report missing information, discrepancies or record-keeping issues.
• Support audits, quality improvement and compliance activities.
• Assist with Subject Access Requests and Freedom of Information requests.
• Support the transition from paper-based to electronic records.
• Manage emails, data entry, patient labels and general administrative tasks.
• Maintain organised and tidy records and office areas.
• Provide administrative cover and support as required.
• Maintain confidentiality and comply with policies, procedures and data protection requirements.
• Undertake other duties appropriate to the role as required.

Skills

Microsoft Office

IT skills

Attention to detail

Communication skills

Interpersonal skills

Teamwork

Data entry

Tools

Microsoft Office

Electronic records systems

Job description

TTM Healthcare are proud to partner with our client to recruit for a Permanent Administrative Assistant in Dublin.

Location: Rathfarnham
Hours: Full time, Mon-Fri, 9-5 (39 hours a week)

Pay: €34,000 per annum
Contract: Permanent

Role Summary

Provide accurate, efficient and confidential administrative support, with responsibility for maintaining patient records and documentation. Support patient administration, record management and the transition to electronic records while following required policies and procedures.

Key Responsibilities

• Maintain, file, scan and archive patient records and documentation.
• Track and retrieve patient files, including records stored offsite.
• Prepare documentation for new admissions and maintain the Patient Register.
• Liaise with relevant staff regarding patient records and admissions.
• Ensure records are accurate, complete and securely maintained.
• Identify and report missing information, discrepancies or record-keeping issues.
• Support audits, quality improvement and compliance activities.
• Assist with Subject Access Requests and Freedom of Information requests.
• Support the transition from paper-based to electronic records.
• Manage emails, data entry, patient labels and general administrative tasks.
• Maintain organised and tidy records and office areas.
• Provide administrative cover and support as required.
• Maintain confidentiality and comply with policies, procedures and data protection requirements.
• Undertake other duties appropriate to the role as required.

Essential Criteria

• Previous administrative or records management experience.
• Experience handling confidential information and maintaining accurate records.
• Good IT skills and experience using Microsoft Office and electronic systems.
• Strong attention to detail and organisational skills.
• Good communication and interpersonal skills.
• Ability to prioritise workload and meet deadlines.
• Ability to work independently and as part of a team.
• Professional, reliable and flexible approach.
• Commitment to confidentiality, accuracy and quality.