Accounts & Payroll Executive (BBBH1207)

Project Foundry Resourcing Services; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Project Foundry Resourcing Services is seeking an organised Accounts & Payroll Executive to support day-to-day financial operations across accounts payable, accounts receivable, payroll and reporting in a fast-paced environment.

The role involves managing financial data for a large client portfolio, liaising with employees, contractors and external stakeholders, and contributing to monthly reporting and VAT compliance.

Qualifications

• Minimum of 5 years' experience in a similar role.
• Strong working knowledge of Xero.
• Advanced proficiency in Microsoft Excel.
• Experience with payroll systems such as BrightPay is advantageous.
• Strong attention to detail and high level of accuracy.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and take initiative.

Responsibilities

• Prepare and issue monthly sales invoices.
• Process and record supplier and expense invoices.
• Match supplier invoices with timesheets and purchase orders.
• Prepare payment runs for staff, contractors, and suppliers.
• Prepare and process monthly payroll using BrightPay (or similar system).
• Prepare VAT returns and ensure compliance with statutory requirements.
• Post and maintain monthly recurring accounting journals.
• Calculate and track client rebates.
• Review and approve employee expense submissions.
• Manage internal and external finance-related queries.
• Reconcile debtor ledgers on a monthly basis.
• Post and allocate daily cashbook entries to debtor and creditor ledgers.
• Investigate and resolve discrepancies between purchase orders and invoices.
• Perform bank reconciliations across all accounts.
• Support contractor billing and related financial processes.
• Assist with ad hoc Finance tasks and reporting.

Skills

Accounts payable

Accounts receivable

Payroll

Financial reporting

Attention to detail

Organisational skills

Communication skills

Initiative

Tools

Excel

Xero

BrightPay

Job description

We are seeking a highly organised and detail-oriented Accounts & Payroll Executive to support the day-to-day financial operations of the accounting practce. This is a hands-on role with responsibility across accounts payable and receivable, payroll, and financial reporting in a fast-paced environment.

The successful candidate will be comfortable managing financial data, maintaining accurate records across a large and diverse portfolio of clients. The role also involves regular interaction with employees, contractors, and external stakeholders, requiring strong communication and a proactive approach.

Key Responsibilities

• Prepare and issue monthly sales invoices
• Process and record supplier and expense invoices
• Match supplier invoices with timesheets and purchase orders
• Prepare payment runs for staff, contractors, and suppliers
• Prepare and process monthly payroll using BrightPay (or similar system)
• Prepare VAT returns and ensure compliance with statutory requirements
• Post and maintain monthly recurring accounting journals
• Calculate and track client rebates
• Review and approve employee expense submissions
• Manage internal and external finance-related queries
• Reconcile debtor ledgers on a monthly basis
• Post and allocate daily cashbook entries to debtor and creditor ledgers
• Investigate and resolve discrepancies between purchase orders and invoices
• Perform bank reconciliations across all accounts
• Support contractor billing and related financial processes
• Assist with ad hoc Finance tasks and reporting.

Requirements

• Minimum of 5 years' experience in a similar role
• Strong working knowledge of Xero
• Advanced proficiency in Microsoft Excel
• Experience with payroll systems such as BrightPay is advantageous
• Strong attention to detail and high level of accuracy
• Excellent organisational and time management skills
• Strong communication and interpersonal skills
• Ability to work independently and take initiative