Accounts Payable Assistant

Real People Recruitment Limited; Waterford; On-site; EUR 33,000 - 35,000; Full time

Job summary

Real people Recruitment is working with a major international trading and brokerage firm in Waterford, recruiting an Accounts Payable Assistant. This role focuses on supporting the AP process and broader purchasing activities, using Epicor as the core accounting system.

Based in Waterford, this full-time role is office-based, Monday to Friday, 08:00-17:00 (08:00-14:00 Friday). Onboarding and training are provided; a proactive, detail-oriented candidate will thrive.

Qualifications

• Experience in accounts payable or finance support is advantageous.
• Familiarity with Epicor or similar ERP/manufacturing accounting software preferred.
• Proficient in MS Office (Excel, Word, Outlook) and strong data accuracy.

Responsibilities

• Handle end-to-end accounts payable duties including PO and invoices.
• Match invoices against PO and goods received notes in Epicor.
• Post weekly payments and prepare expense accrual information.
• Investigate price/quantity discrepancies and raise supplier credit requests.
• Set up new customers and suppliers; maintain filing and documentation.
• Support foreign exchange hedging tasks and revenue return reports.
• Assist with month-end and year-end processes as needed.

Skills

Attention to detail

Strong organizational skills

Communication skills

Tools

Epicor ERP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Real people Recruitment is working with a major international trading and brokerage firm in the primary and secondary protein sector, we are currently recruiting an Accounts Payable Assistant. Operating out of Waterford, the company trades globally across pork, beef, lamb, poultry, dairy, and seafood products for the processing and food service sectors.

Role : Accounts Payable Assistant

Location : Waterford, Ireland, 5 days office based 08:00 - 17:00 M-T/08:00 - 14:00 Friday

Salary : €32,500 - €35,000 per year

Employment Type : Full-time, Permanent

Role Overview

Reporting directly to the Finance Manager, you will play a key role in supporting the Accounts Payable process and broader purchasing activities across the business. The company utilizes Epicor as their core manufacturing accounting software to manage financial operations.

Key Responsibilities

• Accounts Payable Management: Handle end-to-end duties including purchase orders, purchase invoices, statements, supplier reconciliations, and payment processing.
• Invoice & Data Processing: Process supplier invoices and credit notes accurately via Epicor, ensuring seamless matching against purchase orders and goods received notes.
• Payments & Accruals: Post weekly payments, update related records, and prepare expense accrual information for management accounts.
• Discrepancy & Query Resolution: Investigate and resolve price and quantity discrepancies, raise credit requests with suppliers, and act as the primary point of contact for vendor inquiries.
• Onboarding & Administration: Implement procedures for setting up new customers and suppliers while maintaining organized documentation and filing systems.
• Financial & Compliance Support: Assist with foreign exchange hedging tasks, compile revenue returns reports, and support the team during interim and year-end audits.
• Ad-Hoc Projects: Adapt flexibly to support month-end processes and evolving business procedures as needed.

Qualifications & Key Requirements

• Experience: Previous background in an Accounts Payable or finance support role is advantageous.
• Software Skills: Experience using Epicor (or a similar ERP/manufacturing accounting software) is highly desirable. Proficiency in Microsoft Excel, Word, and Outlook is essential.
• Core Skills: Strong organizational and prioritization abilities, excellent attention to detail, and a proactive, reliable approach.
• Adaptability: Flexibility to adjust to changing business processes in a dynamic trading environment.
• Note: mentoring and job-specific training will be provided to help the successful candidate settle into the role, However, a certain amount of experience will be required.
• Terms: Successful candidates will receive formal employment and confidentiality contracts upon offer.