Finance & Administration Coordinator

RBK Chartered Accountants; Dublin; On-site; EUR 32,000 - 45,000; Full time

Job summary

RBK Chartered Accountants in Dublin is seeking an organised Accounts & Administration Co-Ordinator to support daily finance, invoicing and office operations.

You will manage receivables, supplier invoices, month-end processes in BAAN, and assist with compliance, reporting and customer service.

The role offers exposure to ERP systems, strong IT tools, and a path to develop skills across accounts, administration and finance.

Qualifications

• Experience in an accounts, finance or finance administration role.
• Qualification or training in Finance, Accounting or Bookkeeping (e.g., Accounting Technician).
• Strong attention to detail and accuracy with financial data.
• Experience using BAAN, SAP or a similar ERP system is advantageous.
• Strong IT skills: Excel, Word, Outlook, Teams and PowerPoint; Copilot knowledge helpful.
• Organisational and time-management skills; able to handle multiple priorities.
• Excellent communication with customers, suppliers and internal stakeholders.
• Ability to work in a small team and independently, with a proactive approach.

Responsibilities

• Maintain accounts receivable including credits, collections, allocations and balances.
• Process customer invoicing through BAAN, including manual invoices.
• Process purchase invoices, credit notes, purchase orders and employee expenses with approvals.
• Perform bank reconciliations and maintain monthly cash flow statements.
• Liaise with customers regarding payments and account queries.
• Complete month-end and day-end procedures within BAAN.
• Reconcile intercompany accounts and liaise with the Group on discrepancies.
• Maintain the fixed asset register and supplier listings; assist with payments.
• Investigate BAAN integration errors and unfinalised transactions.
• Manage commercial returns from request to credit notes.
• Process EDI transactions and update delivery dates in BAAN.
• Support records, policies and statutory reporting including health & safety.
• Maintain inventory records for Ireland warehouses.
• Provide general administrative support including filing and phone duties.

Skills

Accounts & Administration

Attention to detail

Communication skills

Time management

Teamwork

Education

Accounting qualification

Tools

BAAN

SAP

Job description

RBK Chartered Accountants in Dublin is seeking an organised Accounts & Administration Co-Ordinator to support daily finance, invoicing and office operations.

You will manage receivables, supplier invoices, month-end processes in BAAN, and assist with compliance, reporting and customer service.

The role offers exposure to ERP systems, strong IT tools, and a path to develop skills across accounts, administration and finance.