Warehouse Admin

PT Deus Ex Machina Indonesia; Provinsi Bali; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT Deus Ex Machina Indonesia in Bali seeks a Warehouse Admin Assistant to ensure accurate receiving of goods from vendors and to record them against packing lists.

You will coordinate with vendors, support the warehouse team with daily reports, and handle documentation such as POs, delivery notes, and returns, with emphasis on Excel-based data entry and clear written communication.

Qualifications

• MS Excel is essential in daily work.
• Experience in administration, particularly in handling consignment or vendor management.
• Detail-oriented with ability to manage data accurately.

Responsibilities

• Receive and record items from vendors against packing list.
• Process and verify items received against packing list and related documents.
• Communicate with vendors regarding delivery, returns, or quality issues.
• Assist Warehouse team with daily WH Report updates.
• Assist Warehouse Admin with return process.

Skills

Vendor management

Data entry

Documentation

Communication

Time management

English ability

Integrity

Tools

MS Excel

Job description

Receiving and ensuring the physical items from 3rd parties (vendors) are accurately recorded in accordance with the packing list.

Process and ensuring 3rd parties items received align with the packing list or other related documents.

Communicating with vendors regarding items delivery, returns, or quality issues.

Assist Warehouse team on updating WH Report daily activity.

Assist/Helping Warehouse Admin when they need some help in return process

Requirements

• Knowing about Ms Excel even though we use system application, MS Excel is essential in daily work.
• Disciplined, responsible, and possessing high integrity.
• Able to work under pressure and manage time effectively.
• Experienced in administration, particularly in handling consignment or vendor management.
• Detail-oriented, and capable of managing data accurately.
• Understanding the process of items receipt, document handling such as PO, delivery notes, and returns.
• Capable of maintaining proper document archiving.
• Able to communicate effectively, both verbally and in writing, with vendors and internal teams.
• At least understand or fluent in English will better