Logistic Admin

FACETOLOGY; Jakarta Selatan; On-site; IDR 55,800,000 - 100,440,000; Full time

Job summary

FACETOLOGY is seeking a Logistics Admin in Jakarta to verify incoming goods, input data into the WMS, and reconcile records with DO, PO, and invoices. This role supports smooth inbound operations in a fast-paced environment.

The ideal candidate holds a Bachelor's degree and 1–2 years of related admin experience, is proficient in Microsoft Excel and ERP/WMS systems, and can coordinate with cross-functional teams to ensure accurate, timely reports.

Qualifications

• Bachelor's degree required.
• 1–2 years of experience in logistics/admin roles.
• Proficient in Microsoft Excel, Pivot Tables, data validation.

Responsibilities

• Verify incoming goods against DO/PO/invoices.
• Input receiving data into the system or WMS.
• Reconcile receiving docs, inventory records, and system data.
• Maintain inbound documentation and filing.
• Prepare daily/weekly/monthly inventory and receiving reports.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams.
• Monitor data accuracy of inbound transactions and inventory movements.
• Support stock-taking activities and administrative logistics tasks.

Skills

Microsoft Excel

Data management

Communication skills

Organizational skills

Attention to detail

Cross-functional collaboration

Multi-tasking

Education

Bachelor's Degree

Tools

WMS

ERP systems

Microsoft Office

Job description

• Verify incoming goods by matching physical items with supporting documents, including Delivery Orders (DO), Purchase Orders (PO), and invoices.
• Accurately input receiving data into the company system or Warehouse Management System (WMS).
• Perform reconciliation between receiving documents, inventory records, and system data.
• Maintain and organize inbound logistics documentation, ensuring all records are complete and properly filed.
• Prepare routine inventory and receiving reports on a daily, weekly, and monthly basis.
• Handle filing and archiving of logistics documents in both physical and digital formats.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams to ensure smooth inbound operations.
• Monitor data accuracy related to inbound transactions and inventory movements.
• Support stock-taking activities and provide administrative support for logistics operations as required.

• Bachelor's Degree (S1) in any major.
• Minimum 1-2 years of experience as a Logistics Admin, Warehouse Admin, Inbound Admin, or a related administrative role.
• Proficient in Microsoft Office, particularly Microsoft Excel (formulas, Pivot Tables, Data Validation, and basic dashboard creation).
• Strong administrative and data management skills.
• Detail-oriented, organized, disciplined, responsible, and proactive.
• Able to work accurately in a fast-paced operational environment.
• Good communication skills and ability to collaborate effectively with cross-functional teams.
• Capable of managing multiple tasks and meeting deadlines.
• Familiarity with Warehouse Management Systems (WMS), ERP systems, or inventory processes is an advantage.