Trucking Admin Staff

PT PLATINUM JAYA LOGISTIC; Bekasi; On-site; IDR 78,120,000 - 111,600,000; Full time

Job summary

PT PLATINUM JAYA LOGISTIC is seeking an entry-level Trucking Administration Assistant to handle daily logistics paperwork, schedule trucks for exports, imports, and domestic shipments, and coordinate with drivers and vendors. The role requires strong attention to detail and proficiency in MS Office.

You will maintain records, assist with cost checks, and ensure compliance with SOPs and regulations, with opportunities to grow in a dynamic logistics team.

Qualifications

• Minimum D3/S1 in Logistics, Management, Transportation, or related fields.
• Fresh graduates are welcome; experience in trucking, logistics, or freight forwarding is an advantage.
• Familiar with basic logistics/trucking operations and shipping documents.
• Proficient in Microsoft Office, especially Excel, and able to work with administrative systems.
• Good communication and coordination skills.
• Detail-oriented, organized, responsible, and able to work under pressure.
• Able to work independently and as part of a team.
• Willing to work outside regular hours when required.

Responsibilities

• Handle daily trucking administration, including preparing and checking shipping documents, Job Orders, Delivery Orders, and Proof of Delivery (POD).
• Assist in arranging and scheduling trucks for export, import, domestic, and project shipments.
• Coordinate with drivers, trucking vendors, internal teams, and related parties regarding delivery schedules and operational requirements.
• Monitor delivery status and provide updates on truck and shipment progress.
• Prepare and issue trucking invoices through the company’s system and ensure the data is accurate and complete.
• Maintain accurate records of trucking activities, documents, invoices, and operational reports.
• Assist in checking trucking operational costs and vendor administration.
• Follow up on operational issues and coordinate with the relevant team for resolution.
• Ensure trucking activities and documentation comply with company SOPs and applicable regulations.

Skills

Microsoft Office

Excel

Communication

Coordination

Detail-oriented

Organized

Teamwork

Work under pressure

Independent worker

Education

D3/S1 in Logistics/Management/Transportation

Tools

Admin systems

Job description

Handle daily trucking administration, including preparing and checking shipping documents, Job Orders, Delivery Orders, and Proof of Delivery (POD).

Assist in arranging and scheduling trucks for export, import, domestic, and project shipments.

Coordinate with drivers, trucking vendors, internal teams, and related parties regarding delivery schedules and operational requirements.

Monitor delivery status and provide updates on truck and shipment progress.

Prepare and issue trucking invoices through the company’s system and ensure the data is accurate and complete.

Maintain accurate records of trucking activities, documents, invoices, and operational reports.

Assist in checking trucking operational costs and vendor administration.

Follow up on operational issues and coordinate with the relevant team for resolution.

Ensure trucking activities and documentation comply with company SOPs and applicable regulations.

Requirements

• Minimum D3/S1 in Logistics, Management, Transportation, or related fields.
• Fresh graduates are welcome to apply; experience in trucking, logistics, or freight forwarding is an advantage.
• Familiar with basic logistics/trucking operations and shipping documents.
• Proficient in Microsoft Office, especially Excel, and able to work with administrative systems.
• Good communication and coordination skills.
• Detail-oriented, organized, responsible, and able to work under pressure.
• Able to work independently and as part of a team.
• Willing to work outside regular hours when required.