Temporary Admin Staff - Maternity Leave Replacement (6 months) - Urgent

PT Toyota Tsusho Indonesia; Jakarta Pusat; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

PT Toyota Tsusho Indonesia is seeking a Temporary Admin Staff to join our team on a 6-month maternity leave replacement, based in Central Jakarta. You will support day-to-day administrative operations and ensure smooth processing of sales documentation and payments.

The role welcomes candidates with experience in sales administration or operational support and a strong eye for detail. This urgent assignment offers exposure to a multinational environment and the chance to contribute across Sales

Qualifications

• Experience in sales administration or operational support.
• Fresh graduates are welcome to apply.
• Knowledge of end-to-end sales documentation including invoices, tax invoices, and delivery instructions.
• Basic knowledge of inbound/outbound logistics management and payment tracking.
• High attention to documentation and data entry.
• Strong communication skills to support sales and marketing.
• Willingness to learn and adapt quickly to new administrative processes and tools.

Responsibilities

• Arrange sales documentation (Invoices, Tax Invoices, Delivery Instructions, and AP processing).
• Track and control inbound/outbound inventory flow.
• Monitor incoming customer payments and outgoing supplier payments.
• Maintain clean and organized administrative filing systems.
• Provide operational support to the Sales and Marketing team.

Skills

Sales administration

Operational support

Fresh graduates welcome

Invoices & delivery docs

Payment tracking

Communication skills

Adaptability

Job description

Temporary Admin Staff - Maternity Leave Replacement (6 months) - Urgent

About the role

PT Toyota Tsusho Indonesia is seeking a Temporary Admin Staff to join our team on a contract basis for 6 months as a maternity leave replacement. This is an urgent opportunity based in Central Jakarta. This role is essential in supporting the smooth operation of our administrative functions during this transitional period. As a temporary administrative professional, you will play a vital role in maintaining organisational efficiency and ensuring that day-to-day office operations continue seamlessly whilst our regular team member is on maternity leave.

Key responsibilities

• Arrange sales documentation (Invoices, Tax Invoices, Delivery Instructions, and AP processing).
• Track and control inbound/outbound inventory flow.
• Monitor incoming customer payments and outgoing supplier payments.
• Maintain clean and organized administrative filing systems.
• Provide operational support to the Sales and Marketing team.

What we're looking for

• Experience in sales administration or operational support, fresh graduates are welcome to apply.
• Solid understanding of end-to-end sales documentation, including the creation and issuance of Invoices, Tax Invoices, and Delivery Instructions.
• Basic knowledge of inbound/outbound logistics management and payment tracking (customer collections & supplier payments).
• High attention in documentation administration and data entry.
• Strong communication skills to support sales and marketing activities.
• Strong willingness to learn and adapt quickly to new administrative processes and tools.

What we offer

PT Toyota Tsusho Indonesia values our employees and offers a competitive contract position with a structured 6-month engagement. This temporary role provides an excellent opportunity to gain experience within a respected multinational organisation. We maintain a professional work environment with modern facilities in Central Jakarta. The position offers exposure to diverse administrative functions and the opportunity to develop your skills across various organisational areas. We are committed to ensuring our team members have a supportive workplace where their contributions are recognised.

About us

PT Toyota Tsusho Indonesia is part of the Toyota Tsusho Group, a globally recognised trading and logistics company with strong ties to the automotive and industrial sectors. Our company is committed to delivering excellence in business operations and maintaining strong relationships with our clients and partners across Indonesia and the broader region. We pride ourselves on our professional culture, operational efficiency and commitment to developing our workforce. As a subsidiary of a major Japanese conglomerate, we uphold high standards of quality, integrity and customer service in everything we do.

PT Toyota Tsusho Indonesia is a trading Japanese company and one of the largest trading company in Indonesia. Our company has overseas-engaged business activity in a variety of fields across the globe. Currently we are looking for a high potential and motivated talent to join to our team.

PT Toyota Tsusho Indonesia is a trading Japanese company and one of the largest trading company in Indonesia. Our company has overseas-engaged business activity in a variety of fields across the globe. Currently we are looking for a high potential and motivated talent to join to our team.