Talent Booking Operations Coordinator

Savaya Group; Provinsi Bali; On-site; IDR 53,568,000 - 89,280,000; Full time

Job summary

Zumana is seeking a Booking Administration Assistant to support the Talent Department with artist bookings, contracts, invoices, and payments, ensuring everything is documented accurately and on time.

This office-based role involves coordinating with agents, managers, finance, and internal teams, maintaining digital filing systems, and keeping booking records up to date while handling confidential information professionally.

Qualifications

• Experience in administration, booking coordination, finance administration, or a similar role.
• Highly organized and able to manage multiple tasks and deadlines.
• Strong attention to detail with contracts, invoices, and financial documents.
• Confident coordinating with multiple stakeholders and following up on outstanding items.
• Comfortable with digital filing systems, spreadsheets, and internal databases.
• Proactive in identifying missing information and following through until tasks are completed.
• Able to work independently while collaborating with different departments.
• Able to work accurately and efficiently in a fast-paced environment.
• Professional communication in English and Bahasa Indonesia.

Responsibilities

• Provide comprehensive administrative support to the Talent Department, ensuring booking-related documentation is complete, accurate and processed on time.
• Assist with preparing and managing artist contracts, booking documents, invoices, payment requests, and other administrative materials.
• Monitor contract status and follow up with relevant stakeholders to ensure documentation and approvals are completed on time.
• Coordinate with artist agents, managers, Finance, and internal departments regarding documentation, payment requirements, and booking details.
• Maintain accurate booking records and internal databases, ensuring information is updated and easily accessible.
• Maintain organised digital filing systems and ensure booking documents are stored and managed properly.
• Prioritise deadlines and manage multiple bookings and administrative tasks concurrently.
• Office-based role and does not involve artist management, event management, or on-site event coordination.

Skills

Booking coordination

Administration

Attention to detail

Stakeholder coordination

English (fluent)

Bahasa Indonesia (fluent)

Job description

Zumana is seeking a Booking Administration Assistant to support the Talent Department with artist bookings, contracts, invoices, and payments, ensuring everything is documented accurately and on time.

This office-based role involves coordinating with agents, managers, finance, and internal teams, maintaining digital filing systems, and keeping booking records up to date while handling confidential information professionally.