Booking Operations & Contracts Coordinator

Savaya Group; Kuta; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Zumana is seeking a Booking Administration Assistant to support the Talent Department with booking documentation, contracts, invoices, and payments. This role is office-based and focuses on keeping records accurate, filing efficiently, and coordinating with artists, managers, and finance teams.

You will manage multiple bookings, monitor document status, and ensure timely completion of all administrative tasks, contributing to smooth booking operations within a growing hospitality group.

Qualifications

• Experience in administration, booking coordination, or finance administration is preferred.
• Must be highly organised and able to manage multiple tasks and deadlines.
• Strong attention to detail when handling contracts, invoices, and financial documents.
• Comfort coordinating with multiple stakeholders and following up on outstanding items.
• Familiarity with digital filing systems, spreadsheets, and internal databases.
• Ability to maintain accurate records and handle confidential information professionally.

Responsibilities

• Provide comprehensive administrative support to the Talent Department for booking-related tasks.
• Prepare and manage artist contracts, booking documents, invoices, payment requests, and related materials.
• Monitor contract status and follow up with stakeholders to ensure documentation is completed on time.
• Coordinate with artist agents, managers, Finance, and other departments regarding documentation and booking details.
• Maintain organised digital filing systems and internal databases for easy access to booking information.
• Prioritise tasks and deadlines in a fast-paced office environment.

Skills

Organisational skills

Attention to detail

Multitasking

Stakeholder coordination

Contract administration

Invoice processing

Payment administration

Digital filing

Internal databases

English

Bahasa Indonesia

Independent worker

Tools

Spreadsheets

Internal databases

Job description

Zumana is seeking a Booking Administration Assistant to support the Talent Department with booking documentation, contracts, invoices, and payments. This role is office-based and focuses on keeping records accurate, filing efficiently, and coordinating with artists, managers, and finance teams.

You will manage multiple bookings, monitor document status, and ensure timely completion of all administrative tasks, contributing to smooth booking operations within a growing hospitality group.