Booking Administration Assistant | Zumana | Bali

Savaya Group; Provinsi Bali; On-site; IDR 53,568,000 - 89,280,000; Full time

Job summary

Zumana is seeking a Booking Administration Assistant to support the Talent Department with artist bookings, contracts, invoices, and payments, ensuring everything is documented accurately and on time.

This office-based role involves coordinating with agents, managers, finance, and internal teams, maintaining digital filing systems, and keeping booking records up to date while handling confidential information professionally.

Qualifications

• Experience in administration, booking coordination, finance administration, or a similar role.
• Highly organized and able to manage multiple tasks and deadlines.
• Strong attention to detail with contracts, invoices, and financial documents.
• Confident coordinating with multiple stakeholders and following up on outstanding items.
• Comfortable with digital filing systems, spreadsheets, and internal databases.
• Proactive in identifying missing information and following through until tasks are completed.
• Able to work independently while collaborating with different departments.
• Able to work accurately and efficiently in a fast-paced environment.
• Professional communication in English and Bahasa Indonesia.

Responsibilities

• Provide comprehensive administrative support to the Talent Department, ensuring booking-related documentation is complete, accurate and processed on time.
• Assist with preparing and managing artist contracts, booking documents, invoices, payment requests, and other administrative materials.
• Monitor contract status and follow up with relevant stakeholders to ensure documentation and approvals are completed on time.
• Coordinate with artist agents, managers, Finance, and internal departments regarding documentation, payment requirements, and booking details.
• Maintain accurate booking records and internal databases, ensuring information is updated and easily accessible.
• Maintain organised digital filing systems and ensure booking documents are stored and managed properly.
• Prioritise deadlines and manage multiple bookings and administrative tasks concurrently.
• Office-based role and does not involve artist management, event management, or on-site event coordination.

Skills

Booking coordination

Administration

Attention to detail

Stakeholder coordination

English (fluent)

Bahasa Indonesia (fluent)

Job description

Are you organised, detail-oriented, and comfortable managing multiple administrative processes at once?

As a Booking Administration Assistant at Zumana, you will provide essential administrative support to the Talent Department, helping ensure artist bookings, contracts, documentation, invoices, and payments are processed accurately and on time.

This is an office-based role for someone who enjoys working behind the scenes, keeping information organised, following up on details, and coordinating with multiple stakeholders to keep booking operations running smoothly.

What You’ll Experience

• Support the day-to-day operations of a dynamic Talent Department
• Gain exposure to artist booking and entertainment administration
• Work closely with agents, managers, Finance, and internal teams
• Develop strong skills in contract, invoice, and payment administration
• Manage multiple bookings and administrative processes simultaneously
• Contribute to efficient and well-organised booking operations within a growing hospitality group

What You’ll Be Doing

You will provide comprehensive administrative support to the Talent Department, ensuring all booking-related documentation is complete, accurate, organised, and processed within the required timelines.

You will assist with preparing and managing artist contracts, booking documents, invoices, payment requests, and other administrative materials. You will monitor contract status and follow up with relevant stakeholders to ensure outstanding documentation and approvals are completed on time.

You will coordinate with artist agents, managers, Finance, and internal departments regarding documentation, payment requirements, and booking details. You will also maintain accurate booking records and internal databases, ensuring information is updated and easily accessible.

You will be responsible for maintaining organised digital filing systems and ensuring booking documents are properly stored and managed. With multiple bookings and administrative tasks running simultaneously, you will prioritise effectively, follow up on deadlines, and maintain a high level of accuracy throughout the process.

This is an office-based administrative role and does not involve artist management, event management, or on-site event coordination.

Could This Be You?

• Do you have experience in administration, booking coordination, finance administration, or a similar role?
• Are you highly organised and comfortable managing multiple tasks and deadlines?
• Do you have strong attention to detail when handling contracts, invoices, and financial documents?
• Are you confident coordinating with multiple stakeholders and following up on outstanding items?
• Are you comfortable working with digital filing systems, spreadsheets, and internal databases?
• Can you maintain accurate records and handle confidential information professionally?
• Are you proactive in identifying missing information and following through until tasks are completed?
• Can you work independently while collaborating effectively with different departments?
• Are you able to work accurately and efficiently in a fast-paced environment?
• Can you communicate professionally in English and Bahasa Indonesia?

If you are organised, detail-oriented, and enjoy keeping complex administrative processes running smoothly, join Zumana’s Talent team and be part of the work behind every successful booking.