Talent Acquisition Administrator

Krom; Jakarta Pusat; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Krom seeks a Talent Acquisition Administrator to support the HR & GA team with end-to-end recruitment process administration. You will ensure smooth hiring operations, maintain documentation, and deliver a positive candidate experience.

This role emphasizes accurate record-keeping, data management, and coordination with stakeholders to facilitate timely recruitment activities. You will also assist with onboarding and reporting, contributing to a high-quality hiring process.

Qualifications

• Bachelor’s degree (S1) in Psychology, Management, Information Technology, Literature, or a related field.
• Minimum 1 year of experience in Talent Acquisition Administration, HR Administration, General Administration, or a similar role is preferred.
• Strong experience in documentation, administration, and managing large volumes of data.
• Excellent proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience working with CV databases and Applicant Tracking Systems (ATS).
• Familiarity with professional platforms and social media, particularly LinkedIn.
• Strong verbal and written communication skills with the ability to interact professionally with candidates and stakeholders.
• Excellent time management and organizational skills, with the ability to manage multiple priorities.
• A strong attention to detail and commitment to maintaining accurate and confidential information.

Responsibilities

• Coordinating with stakeholders to update and maintain Job Descriptions.
• Preparing and managing internal Talent Acquisition reports.
• Conducting candidate background checks as part of the recruitment process.
• Supporting the onboarding process for new employees, including preparing required documents and assisting with induction sessions.
• Scheduling interviews and serving as the first point of contact for candidates, hiring managers, and the Talent Acquisition team.
• Coordinating meeting logistics for Talent Acquisition activities, including room bookings, meeting materials, and minutes of meetings.
• Maintaining and organizing candidate data, including CVs, Take Home Test results, contact details, and other recruitment-related documents in internal systems.
• Supporting Pre-Employee Screening / Candidate Employee Screening as part of the Know Your Employee (KYE) process.
• Providing additional support to the Talent Acquisition team across recruitment activities as needed.

Skills

Organized

Detail-oriented

Proactive

Communication

Time management

Data handling

Education

Bachelor’s degree (S1) in Psychology/Management/Information Technology/Literature or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

ATS

CV databases

LinkedIn

Job description

We are looking for a Talent Acquisition Administrator to join our HR & GA team and provide comprehensive administrative support throughout the recruitment process. In this role, you will help ensure a smooth and well-organized hiring process while maintaining accurate documentation and delivering a positive experience for candidates and stakeholders.

You will be responsible for:

• Coordinating with stakeholders to update and maintain Job Descriptions.
• Preparing and managing internal Talent Acquisition reports.
• Conducting candidate background checks as part of the recruitment process.
• Supporting the onboarding process for new employees, including preparing required documents and assisting with induction sessions.
• Scheduling interviews and serving as the first point of contact for candidates, hiring managers, and the Talent Acquisition team.
• Coordinating meeting logistics for Talent Acquisition activities, including room bookings, meeting materials, and minutes of meetings.
• Maintaining and organizing candidate data, including CVs, Take Home Test results, contact details, and other recruitment-related documents in internal systems.
• Supporting Pre-Employee Screening / Candidate Employee Screening as part of the Know Your Employee (KYE) process.
• Providing additional support to the Talent Acquisition team across recruitment activities as needed.

About You:

We are looking for someone who is organized, detail-oriented, proactive, and comfortable working with people and data.

You should have:

• A minimum Bachelor’s degree (S1) in Psychology, Management, Information Technology, Literature, or a related field.
• At least 1 year of experience in Talent Acquisition Administration, HR Administration, General Administration, or a similar role is preferred.
• Strong experience in documentation, administration, and managing large volumes of data.
• Excellent proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience working with CV databases and Applicant Tracking Systems (ATS).
• Familiarity with professional platforms and social media, particularly LinkedIn.
• Strong verbal and written communication skills with the ability to interact professionally with candidates and stakeholders.
• Excellent time management and organizational skills, with the ability to manage multiple priorities.
• A strong attention to detail and commitment to maintaining accurate and confidential information.
• A proactive mindset and willingness to support the team in a fast-paced recruitment environment.