Strategic Executive Assistant to CEO | Calendar & Board

Bitera DC; Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Bitera DC is seeking an Executive Assistant to the CEO to streamline communications, manage priorities, and coordinate high-level engagements. The role requires meticulous calendar management, travel logistics, and preparation of briefing materials to support strategic decision-making.

You will collaborate with leadership across departments to track deliverables, anticipate issues, and maintain discretion with confidential information to keep executive operations efficient and productive.

Responsibilities

• Act as the primary liaison between the CEO and internal/external stakeholders, managing communications, requests, and priorities.
• Manage and optimize the CEO's calendar, meetings, and schedule to maximize productivity and strategic focus.
• Coordinate Board meetings, executive communications, and facilitate follow-up on key business initiatives and action items.
• Arrange complex domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare executive briefings, presentations, reports, research, and meeting materials to support decision-making.
• Track deliverables across departments, consolidate business updates, and ensure timely completion of executive priorities.
• Anticipate issues, resolve scheduling or operational conflicts proactively, and maintain smooth executive operations.
• Provide high-level administrative and operational support while handling sensitive and confidential information with discretion.

Job description

Bitera DC is seeking an Executive Assistant to the CEO to streamline communications, manage priorities, and coordinate high-level engagements. The role requires meticulous calendar management, travel logistics, and preparation of briefing materials to support strategic decision-making.

You will collaborate with leadership across departments to track deliverables, anticipate issues, and maintain discretion with confidential information to keep executive operations efficient and productive.