Strategic Executive Assistant: Scheduling & Communications

H-ostel Bali; Provinsi Bali; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

H-ostel Bali is seeking an experienced Executive Assistant to organize the CEO's calendar, coordinate travel, and manage communications with internal and external stakeholders.

The role requires a Bachelor’s degree or equivalent experience, outstanding organizational skills, and the ability to handle confidential information with discretion. You will support meeting planning, create reports, and maintain orderly documentation while working independently with a proactive mindset.

Qualifications

• Bachelor's degree in any discipline or equivalent practical experience.
• Experience as an Executive Secretary, Personal Assistant, Executive Assistant, or related role.

Responsibilities

• Organize and manage the executive's schedule and meetings.
• Handle correspondence, calls, and messages professionally.
• Prepare reports, documents, presentations, and confidential files.
• Coordinate travel arrangements and itineraries for executive trips.
• Support meetings and events planning and execution.
• Conduct basic research for reports or executive review.
• Act as a communication bridge between the executive and stakeholders.
• Ensure confidential information is managed securely.
• Monitor deadlines and follow-up actions to support priorities.
• Maintain documentation and filing systems.
• Assist in administrative coordination for efficient operations.
• Perform other secretarial tasks as required.

Skills

Time management

Organizational skills

Written and verbal communication

Multitasking

Discretion

Attention to detail

Problem solving

Independent work

Coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

H-ostel Bali is seeking an experienced Executive Assistant to organize the CEO's calendar, coordinate travel, and manage communications with internal and external stakeholders.

The role requires a Bachelor’s degree or equivalent experience, outstanding organizational skills, and the ability to handle confidential information with discretion. You will support meeting planning, create reports, and maintain orderly documentation while working independently with a proactive mindset.