Staff Admin

South East Brewing Co; Provinsi Bali; On-site; IDR 44,640,000 - 66,960,000; Part time

Job summary

Kesaint Blanc Villas in Bali is seeking a reliable part-time administrator to handle administration, finances, and social media activities for the villa listings. You will monitor bookings and payments, prepare simple reports, manage bills, and keep social channels active with light content while coordinating with the villa management team.

The role requires independence, basic Excel or Google Sheets skills, and familiarity with Instagram and Canva, with Bahasa Indonesia and basic English

Qualifications

• Organized, responsible, and able to work independently.
• Basic knowledge of Excel or Google Sheets.
• Familiar with Instagram, Canva, and basic content creation.
• Good communication skills in Bahasa Indonesia and basic English.
• Previous experience in villa administration, hospitality, or social media is an advantage.

Responsibilities

• Administration & Finance: monitor bookings and payments from OTAs, follow up on outstanding payments, prepare a simple monthly income and expense report, arrange payment of villa bills, organize invoices and payment records.
• Social Media & Marketing: manage Instagram and other social media accounts, create and post simple content, respond to inquiries, coordinate with villa management for updates.
• Coordination & Reporting: communicate with villa management regarding bookings and finances, monitor income/expenses and flag discrepancies, provide a short weekly update on activities.

Skills

Organized

Independent

Communication skills

Basic English

Tools

Excel

Google Sheets

Instagram

Canva

Job description

Working Schedule: 3 days per week (Part-Time)

Reports to: Villa Owner / Management

Job Overview

We are looking for a reliable and organized part-time staff member to assist with the administrative, financial, and social media activities of Kesaint Blanc Villas.

The role focuses on ensuring that villa income is properly received, bills are paid on time, administrative records are organized, and our social media remains active.

A separate villa management company handles daily villa operations, including housekeeping, maintenance, purchasing, and guest check-in and check-out.

Key Responsibilities

1. Administration & Finance

Monitor villa bookings and payments from OTAs (Airbnb, Booking.com, etc.).

Check that OTA payouts are received correctly and follow up on outstanding payments.

Prepare a simple monthly income and expense report.

Arrange payment of villa bills, including electricity, internet, water, and other recurring expenses.

Organize invoices, receipts, and payment records.

2. Social Media & Marketing

Manage the villa's Instagram and other social media accounts.

Create and post simple content, including villa photos, reels, stories, and promotions.

Respond to social media inquiries and direct potential guests to the appropriate booking channels.

Coordinate with the villa management company to obtain updated photos, guest reviews, and promotional information.

3. Coordination & Reporting

Communicate with the villa management company regarding bookings, occupancy, and financial matters.

Monitor the villa's income and expenses and flag any discrepancies to the owner.

Provide a short weekly update on bookings, payments, bills, and social media activities.

Requirements

Organized, responsible, and able to work independently.

Basic knowledge of Excel or Google Sheets.

Familiar with Instagram, Canva, and basic content creation.

Good communication skills in Bahasa Indonesia and basic English.

Previous experience in villa administration, hospitality, or social media is an advantage.