Staf administrasi

Yayasan Al Ikhsan; Bengkulu; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

Yayasan Al Ikhsan is seeking an HR/Personnel Administration Staff to manage employee documentation, recruitment, attendance, payroll support, and personnel administration within the educational foundation.

You will create, update, and archive files for teachers and staff, maintain personnel databases, and assist with official system registrations. Excellent MS Office skills and confidentiality are essential for success.

Qualifications

• Minimum D3/S1 qualification in Public Administration, Office Management, Human Resource Management, Psychology, or Law.
• Proficient in MS Office (Excel, Word) and spreadsheet data processing.
• Meticulous with strong communication skills and ability to maintain confidentiality of employee data.

Responsibilities

• Create, update, and archive physical and digital files for all teachers and education staff (appointment letters, diplomas, educator certificates, family cards/ID cards)
• Manage the foundation's personnel database (length of service, permanent/contract employee status, education history, and training records)
• Assist with registration and data updates for educators/education staff in official systems (such as Dapodik/EMIS/Simpatika)
• Support the selection process for prospective teachers and staff (distribute vacancy information, screen application files, arrange interview and test schedules)
• Prepare employment agreement documents (PKS/Work Contracts) for new employees
• Coordinate orientation programs for new educators and staff within the foundation
• Record and compile daily attendance, tardiness, and employee leave/absence on a regular basis
• Prepare attendance recap data and allowances for the basis of monthly salary calculations by the finance department
• Handle administration of leave requests (maternity leave, annual leave, or sick leave) in accordance with foundation regulations
• Process issuance of Appointment, Mutation, Promotion, and Employee Termination Decision Letters under the direction of foundation management

Skills

MS Office

Excel

Word

Data processing

Communication skills

Confidentiality

Education

D3/S1 in Public Administration

Job description

This is an HR/Personnel Administration Staff position responsible for managing employee documentation, recruitment, attendance, payroll support, and personnel administration within an educational foundation.

Key responsibilities

Create, update, and archive physical and digital files for all teachers and education staff (appointment letters, diplomas, educator certificates, family cards/ID cards)

Manage the foundation's personnel database (length of service, permanent/contract employee status, education history, and training records)

Assist with registration and data updates for educators/education staff in official systems (such as Dapodik/EMIS/Simpatika)

Support the selection process for prospective teachers and staff (distribute vacancy information, screen application files, arrange interview and test schedules)

Prepare employment agreement documents (PKS/Work Contracts) for new employees

Coordinate orientation programs for new educators and staff within the foundation

Record and compile daily attendance, tardiness, and employee leave/absence on a regular basis

Prepare attendance recap data and allowances for the basis of monthly salary calculations by the finance department

Handle administration of leave requests (maternity leave, annual leave, or sick leave) in accordance with foundation regulations

Process issuance of Appointment, Mutation, Promotion, and Employee Termination Decision Letters under the direction of foundation management

About you

Minimum D3/S1 qualification in Public Administration, Office Management, Human Resource Management, Psychology, or Law

Proficient in MS Office (Excel, Word) and spreadsheet data processing

Meticulous with strong communication skills and ability to maintain confidentiality of employee data