Site Services & Field Operations Coordinator (Jakarta)

PT FLSmidth Indonesia; Kebayoran Baru; On-site; IDR 133,920,000 - 290,160,000; Full time

Job summary

PT FLSmidth Indonesia is seeking a highly organized Site Services Support professional to join our Field Services team in Jakarta. The role provides operational and administrative support across Indonesia and Southeast Asia, coordinating people, projects, customers and commercial activities.

You will act as a key link between customers, field service personnel and internal teams, ensuring site activities are well coordinated and our services are delivered efficiently and professionally.

Qualifications

• Fluency in Bahasa Indonesia and English with strong written and verbal communication.
• Experience in business support, administration or project coordination.
• Experience coordinating travel, visas, site access and logistics.

Responsibilities

• Coordinate day-to-day business and administrative support for the Field Services team in Indonesia.
• Support the mobilisation of local and international field service personnel, including travel, accommodation, visas, site access and customer clearances.
• Coordinate workforce schedules and logistics for customer sites, including major mining operations across Indonesia.
• Act as a key point of contact between customers, field personnel and internal stakeholders.
• Support project setup and administration within company systems, ensuring information and documentation are accurate and up to date.
• Prepare and process quotations, purchase orders, intercompany transactions and invoices.
• Monitor purchase orders, invoices, timesheets and expense claims and assist with resolving queries.
• Coordinate meetings, workshops and business events, including scheduling, agendas, documentation and follow-up actions.
• Prepare, edit and format reports, presentations, correspondence and other business documentation.
• Maintain accurate document control, filing, archiving and electronic record management.
• Provide general administrative and office support to management and Field Services teams.
• Support contract administration and customer-specific compliance requirements.
• Identify opportunities to improve administrative processes and operational efficiency.
• Promote a strong culture of health, safety and wellbeing and ensure activities are completed in accordance with FLS policies, procedures and ethical standards.

Skills

Bahasa Indonesia

English

Organisational skills

Time-management

Logistics coordination

Quotations & invoicing

Microsoft Office

ERP / project management systems

Stakeholder communication

Mining/engineering operations

Tools

Microsoft Office

ERP/Finance systems

Job description

PT FLSmidth Indonesia is seeking a highly organized Site Services Support professional to join our Field Services team in Jakarta. The role provides operational and administrative support across Indonesia and Southeast Asia, coordinating people, projects, customers and commercial activities.

You will act as a key link between customers, field service personnel and internal teams, ensuring site activities are well coordinated and our services are delivered efficiently and professionally.