Site Admin (Yard)

PT Seaboard Marine And Offshore Solutions; Batam; On-site; IDR 55,800,000 - 94,860,000; Full time

Benefits offered by this job

THR and annual leave

PPE and uniform provided

Site allowances: meal/transport

Job summary

PT Seaboard Marine And Offshore Solutions is seeking a Site Administrator to manage manpower, attendance, site documentation, worker records, materials, logistics and HSE administration on an industrial site.

You will record daily attendance, prepare headcount reports, manage timesheets, and maintain site filing and permits. The role requires readiness for overtime, weekends or shifts and involves coordination with subcontractors in a demanding offshore or construction environment.

Qualifications

• Minimum SMA/SMK; Diploma (D3) in Office Administration, Management or related field is an advantage.
• 1-2 years of experience in site administration, project administration or clerical work
• Experience in shipyard, fabrication yard, offshore or construction environment is an advantage
• Proficient in Microsoft Excel and Word
• Good command of Bahasa Indonesia and basic English for site documentation
• Basic understanding of K3/HSE requirements
• Able to work independently in a site environment and meet daily reporting deadlines
• Willing to work overtime, weekends or shifts when required
• SIM C and own transportation is an advantage
• Competitive monthly salary
• Overtime pay according to applicable regulations
• THR and annual leave
• PPE and uniform provided
• Site allowances such as meal/transport, subject to company policy

Responsibilities

• Record daily attendance of employees and subcontractor workers
• Prepare daily manpower and headcount reports
• Compile overtime and timesheet records for payroll submission
• Maintain leave, sick leave and permission records
• Maintain site records, filing systems and daily reports
• Prepare meeting minutes, correspondence and other site documents
• Maintain permits, toolbox meeting records, HSE documentation and inspection records
• Issue and monitor site passes and ID cards
• Maintain gate and visitor records
• Ensure workers and subcontractors complete required HSE site induction

Skills

Bahasa Indonesia proficiency

Basic English communication

Independent worker

Education

Diploma (D3) in Office Administration/Management

Tools

Microsoft Excel

Microsoft Word

Job description

This is a Site Administrator role responsible for managing manpower, attendance, site documentation, worker records, materials, logistics, petty cash, and HSE administration on an industrial site.

Key responsibilities

Record daily attendance of employees and subcontractor workers

Prepare daily manpower and headcount reports

Compile overtime and timesheet records for payroll submission

Maintain leave, sick leave and permission records

Maintain site records, filing systems and daily reports

Prepare meeting minutes, correspondence and other site documents

Maintain permits, toolbox meeting records, HSE documentation and inspection records

Issue and monitor site passes and ID cards

Maintain gate and visitor records

Ensure workers and subcontractors complete required HSE site induction

About you

Minimum SMA/SMK; Diploma (D3) in Office Administration, Management or related field is an advantage

1-2 years of experience in site administration, project administration or clerical work

Experience in shipyard, fabrication yard, offshore or construction environment is an advantage

Proficient in Microsoft Excel and Word

Good command of Bahasa Indonesia and basic English for site documentation

Basic understanding of K3/HSE requirements

Able to work independently in a site environment and meet daily reporting deadlines

Willing to work overtime, weekends or shifts when required

SIM C and own transportation is an advantage

Competitive monthly salary

Overtime pay according to applicable regulations

THR and annual leave

PPE and uniform provided

Site allowances such as meal/transport, subject to company policy