Shipping Documentation Coordinator

Pacific Carriers Limited; Kota Medan ᯔᯩᯑᯉ᯲; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

Pacific Carriers Limited in Medan is seeking a motivated Documentation personnel to oversee day-to-day operations at the Belawan office. The role requires independence and strong communication skills to manage shipping documents and liaise with shippers and authorities.

Responsibilities include preparing Bills of Lading, verifying documents for export permits, coordinating with Singapore and local offices, and ensuring timely submission of records.

Qualifications

• Strong knowledge of shipping and trade documentation, including Bills of Lading.
• Understanding of customs and local regulatory requirements.
• High accuracy and attention to detail for document correctness.
• Ability to handle full documentation processes without supervision.
• Capable of liaising with external parties and resolving discrepancies independently.
• Minimum associate’s degree; 2 years’ documentation experience preferred.

Responsibilities

• Communicate with PACC Singapore to report rubber booking status.
• Check cargo readiness with shippers and report to PACC office.
• Provide shipment updates to rubber shippers regarding vessel status.
• Coordinate with shippers and truckers to ensure on-time port delivery.
• Obtain and verify documents to avoid export permit delays.
• Prepare Bills of Lading after instructions are received.
• Send Bills of Lading electronically to Singapore for signing.
• Send scanned Bills of Lading to shippers.
• Coordinate collection of Bills of Lading when required.
• Prepare departure documents for next port of call.
• Submit completed documents digitally to Singapore office.

Skills

Communication skills

Attention to detail

Documentation knowledge

Liaising with stakeholders

Problem solving

Education

Associate degree (any discipline)

Job description

Pacific Carriers Limited in Medan is seeking a motivated Documentation personnel to oversee day-to-day operations at the Belawan office. The role requires independence and strong communication skills to manage shipping documents and liaise with shippers and authorities.

Responsibilities include preparing Bills of Lading, verifying documents for export permits, coordinating with Singapore and local offices, and ensuring timely submission of records.