Senior GA & Facilities Lead

Ideku; Jakarta Pusat; On-site; IDR 200,880,000 - 312,480,000; Full time

Benefits offered by this job

Free Food / Snacks

Team Building Activity

Casual Dress Code

Medical Insurance

THR / Bonus system

Professional Development

Transportation

Company Outings

International Exposure

Wellness Program

Paid Sick Days

Paid Maternity / Paternity Leave

Vacation Time

Bonus

Taxes and BPJS are fully covered bythe

Job summary

Ideku is seeking a capable General Affairs & Office Services Manager to oversee lease management, vendor coordination, asset tracking, and daily facilities operations in Jakarta.

You will coordinate with government authorities, handle procurement, events, travel, and safety compliance while leading cross-functional support for sales and teams.

This role requires 3–5 years of experience, strong communication, and a hands-on approach in a fast-paced environment.

Qualifications

• Bachelor’s degree required in management/administration or related field.
• 3–5 years in General Affairs, Office Services, or Facilities Management.
• Strong knowledge of office administration and corporate support services.
• Experience coordinating with third-party vendors and contractors.
• Experience with stocktaking, inventory records, and event logistics.
• Ability to supervise teams and manage multiple priorities independently.
• Good command of English, written and spoken.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage lease documentation, monitor expiry dates, negotiations, amendments, and office handovers.
• Liaise with government authorities, vendors, building management, and legal/notary entities for permits, licenses, and contracts.
• Review vendor contracts and maintain SLA tracking for external service agreements.
• Oversee procurement, quotations, PR/PO processing, and vendor performance.
• Maintain asset inventory, tag assets, and manage handovers/returns; conduct audits.
• Supervise daily office operations, utilities, security, cleaning, and preventive maintenance.
• Drive OHS initiatives, safety drills, and emergency equipment readiness.
• Monitor office supplies, inventory audits, and cost optimization.
• Coordinate business travel, accommodation, itineraries, visas, and expenses.
• Plan and execute internal events, onboarding logistics, and workstation prep.
• Track company vehicles, renewals, servicing, and usage logs.

Skills

General Affairs

Office Services

Vendor Management

Facilities Management

English Proficiency

Education

Bachelor’s degree in Management, Hospitality, Business Administration, or related field

Job description

Ideku is seeking a capable General Affairs & Office Services Manager to oversee lease management, vendor coordination, asset tracking, and daily facilities operations in Jakarta.

You will coordinate with government authorities, handle procurement, events, travel, and safety compliance while leading cross-functional support for sales and teams.

This role requires 3–5 years of experience, strong communication, and a hands-on approach in a fast-paced environment.