Senior Facility Management Executive

Princeton Digital Group; Desa Ciranjeng; On-site; IDR 133,920,000 - 267,840,000; Full time

Job summary

Princeton Digital Group seeks a proactive and organized Senior Facility Management Executive to coordinate day-to-day operations, documentation, and reporting. You will work with internal teams, vendors, and stakeholders to ensure schedules and processes stay on track in a fast-paced environment.

The ideal candidate has at least 5 years in facilities management or related fields, strong coordination abilities, and excellent English and Bahasa Indonesia communication.

Qualifications

• Diploma (D3) in any discipline is required.
• Minimum 5 years of relevant facilities/operations experience.
• Proactive, organized with strong documentation and coordination skills.
• Good English and Bahasa Indonesia communication.

Responsibilities

• Oversee soft services, building maintenance and landscaping in coordination with Facilities Management Services vendor.
• Manage project-to-operation documentation, including document control and archiving.
• Support automation of operation and admin processes across campus operations.
• Own and coordinate operations reporting for internal/external stakeholders.
• Organize operational events and logistics for the operations team.
• Support cost control and administration of OPEX and CAPEX budgets.
• Lead CAPEX projects related to building maintenance, landscaping, and parking areas.
• Assist onboarding plans and employee engagement activities.
• Track onboarding programs and training records for the Operations team.

Skills

Proactive and organized

Detail-oriented

Strong planning & coordination

Good communication (English & Bahasa I

Education

Diploma (D3) in any discipline

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

BMS/CMMS/DCIM familiarity

Power BI

Job description

We are looking for a proactive and organized Senior Facility Management Executive to support the day-to-day coordination and administration of our operations activities. This role will work closely with internal teams, vendors, and stakeholders to keep schedules, documentation, reporting, and follow-ups on track. The ideal candidate is dependable, detail-oriented, and comfortable managing multiple tasks in a fast-paced environment.

Job Responsibilities:

• Oversee soft services, building maintenance and landscaping activities in collaboration with the Facilities Management Services vendor, ensuring planned works, service follow-ups and operational support activities are properly coordinated and tracked.
• Manage project-to-operation documentation, including document control, filing, archiving and centralized records for key operational documents, SOPs, policies and handover materials.
• Support initiatives to automate and streamline operation and administrative processes across specific campus operations, including reporting, tracking, scheduling and document workflows.
• Own and coordinate specific operations reporting for internal and external stakeholders, including data consolidation, monthly reporting inputs, service updates and follow-up on required actions.
• Organize operational events and activities involving specific operations team personnel, including meetings, engagement activities, internal events and coordination of related logistics.
• Support cost control and administration of specific operations OPEX and CAPEX, including tracking submissions, maintaining supporting documents and coordinating with relevant stakeholders.
• Lead CAPEX projects related to building maintenance, landscaping and parking areas, including coordination of requirements, progress tracking and support for implementation readiness.
• Support specific team onboarding plans and employee engagement activities, including coordination with relevant teams to ensure effective onboarding and team integration.
• Track onboarding programs and related training for specific, as tailored by the specific Operations team, support in trainee program, including training and assessment records, completion follow-up and related coordination.

Qualities You Should Have:

• Minimum Diploma (D3) in any discipline.
• Minimum 5 years of relevant experience, preferably in facilities management, soft services, building maintenance, project coordination, operations support, or a mission-critical data centre environment.
• Proactive and organized, with the ability to coordinate day-to-day operational activities, follow up on pending matters, and keep tasks on track.
• Detail-oriented and comfortable handling documentation, filing, reporting, training records, schedules, and administrative coordination.
• Strong planning and coordination skills, with the ability to manage multiple priorities in a fast-paced operational environment.
• Good communication skills in English and Bahasa Indonesia, with the confidence to work with internal teams, vendors, service providers, and stakeholders.
• Dependable, adaptable, and able to build good working relationships with internal and external parties.
• Able to support process improvement or automation initiatives for reporting, tracking, scheduling, and document workflows.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Familiarity with database management software, BMS, CMMS, DCIM, or Power BI will be an added advantage.