Secretary to Director

PT Implora Sukses Abadi; Indonesia; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT Implora Sukses Abadi in Jakarta seeks a Director Secretary to support the Director with administrative tasks, scheduling, and confidential document handling. You will coordinate office activities, prepare reports, and facilitate communications between the Director and staff.

Requirements include a Diploma or Bachelor degree with a minimum GPA of 3.0, 1–2 years of secretarial experience, and proficiency in MS Office. Willingness to travel and to work at our Jakarta office is essential.

Qualifications

• Diploma/Secretarial education with minimum GPA 3.0.
• 1–2 years’ experience as Secretary or Personal Assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Willing to travel on business and be based in Jakarta.
• Very organized, detail-oriented, and confident in communication.

Responsibilities

• Provide administrative and clerical support across departments.
• Schedule meetings, coordinate travel, and prepare reports.
• Manage correspondence, calls, and confidential documents.
• Maintain filing systems (hard copy and electronic).
• Assist in preparing agendas, notes, and meeting support.
• Support committees and special projects as needed.

Skills

MS Office

Organized

Detail-oriented

Communicative

Willingness to travel

Education

Diploma Degree (Secretarial)

Bachelor Degree (any reputable university)

GPA 3.00 minimum

Tools

MS Office Suite

Job description

PT Implora Sukses Abadi is a company operating in Indonesia’s cosmetics and beauty industry. The company focuses on developing innovative, high-quality, and affordable makeup and personal care products that align with evolving market trends and consumer needs. As the business continues to grow, Implora is expanding its distribution network, strengthening its brand presence, and maintaining its commitment to becoming one of the most competitive and trusted local cosmetic brands in Indonesia.

Director Secretary plays a key role in supporting the Director by managing administrative and organizational tasks, coordinating schedules and meetings, preparing reports and correspondence, maintaining confidential documents, and facilitating communication between the Director and internal. This role helps ensure the Director’s activities and business operations run efficiently and effectively.

Job Descriptions

• Provide administrative and clerical support to departments or individuals, including scheduling meetings, managing travel arrangements, and preparing reports.
• Handle correspondence, mail, and information requests, including preparing and managing confidential documents.
• Manage phone calls, and direct inquiries to appropriate staff.
• Coordinate office management activities, maintain office procedures, and ensure efficient filing systems (both hard copy and electronic).
• Assist in preparing agendas, taking dictation, transcribing notes, and supporting meetings.
• Support committees, task forces, and special projects as needed.

Job Qualifications

• Minimum Diploma Degree from Secretarial Academy or Bachelor Degree from any equivalent reputable university with min GPA 3.00
• Proven working experience of at least 1-2 years as Secretary / Personal Assistant
• Proficiency in Ms Office (Word, Excel, PowerPoint, Outlook, etc)
• Organized, detailed, quick, flexible, communicative, and confident
• Willing to travel on business
• Willing to be placed in our Office in Jakarta