Executive Admin & Office Operations Lead

Siloam Hospitals Group; Depok; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Siloam Hospitals Group in Depok, Jawa Barat, Indonesia seeks a detail-oriented Secretary to support office operations. You will manage calendars, prepare documents, and coordinate communications across departments to keep workflows smooth.

The role requires strong English communication, exceptional organizational skills, and the ability to multitask in a fast-paced environment. You will also handle filing, data entry, travel arrangements, and event logistics as needed.

Qualifications

• Bachelor degree or equivalent.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Demonstrated ability to multitask and manage multiple priorities.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency and transparency.
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office Suite.
• Maintain organized filing systems (both digital and physical) and ensure accurate record-keeping and data entry.
• Answer phones, greet visitors, and provide exceptional customer service with a friendly and professional demeanor.
• Coordinate office operations, including ordering supplies, managing inventory, and liaising with vendors.
• Transcribe meeting notes and maintain detailed minutes with analytical precision.
• Support multiple team members and departments by prioritizing tasks and managing competing deadlines.
• Assist with event planning, travel arrangements, and logistical coordination as needed.
• Perform general administrative duties including mail distribution, document scanning, and database updates.
• Demonstrate flexibility and resilience in adapting to changing priorities and organizational needs.

Skills

English fluency

Organizational skills

Time management

Multitasking

Customer service

Team collaboration

Data entry

Education

Bachelor degree

Associate degree

Tools

Microsoft Office Suite

Scheduling software

Job description

Siloam Hospitals Group in Depok, Jawa Barat, Indonesia seeks a detail-oriented Secretary to support office operations. You will manage calendars, prepare documents, and coordinate communications across departments to keep workflows smooth.

The role requires strong English communication, exceptional organizational skills, and the ability to multitask in a fast-paced environment. You will also handle filing, data entry, travel arrangements, and event logistics as needed.