Sales Admin Staff

PT Cominix Indonesia; Simpangan; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT Cominix Indonesia is seeking an experienced Sales Admin Staff to handle purchasing and export-import operations. You will collaborate closely with Japanese management and our head office in Japan to ensure accurate and timely processing of orders and documents.

The role requires hands-on import/export experience, strong Excel skills, and excellent English communication for daily interactions with overseas vendors and forwarders. A team-oriented, detail-focused approach is essential.

Qualifications

• Bachelor's degree from a 4-year university.
• English proficiency for daily emails with overseas vendors and management.
• At least 3 years of continuous experience in Sales Admin, Purchasing, or Export‑Import Admin at one company.
• Hands-on import experience: HS Code, LARTAS, PIB checks.
• Experience preparing export documents and booking shipments.
• Experience creating foreign currency purchase orders.
• Strong Excel skills (VLOOKUP, Pivot Tables) and business email writing.
• Understand Horenso: report, contact, consult with supervisor quickly.
• Very detail-oriented with numbers, codes, and documents.

Responsibilities

• Create purchase orders to local and overseas vendors in multiple currencies.
• Place orders via vendor websites and follow deliveries.
• Ensure correct HS Codes and LARTAS/ PIB checks for imports.
• Book import shipments and follow up with forwarders.
• Prepare quotations after confirming exchange rates and terms.

Skills

English proficiency

Excel (VLOOKUP, Pivot)

Business emails

Horenso

Attention to detail

Vendor communication

Education

Bachelor's degree (S1)

Tools

MS Excel

Vendor management software

Job description

PT Cominix Indonesia is a subsidiary of Cominix Co., Ltd. (Japan). We supply cutting tools and tooling solutions to manufacturing customers across Indonesia. We are looking for an experienced Sales Admin Staff to handle purchasing and export-import operations.

As a Japanese company, we value accuracy, punctuality, teamwork, and close communication. You will work directly with Japanese management and our head office in Japan.

JOB RESPONSIBILITIES

Purchasing

• Create purchase orders to local and overseas vendors in multiple currencies (IDR, USD, JPY, THB, CHF)
• Place orders through vendor websites
• Follow up on deliveries
• Handle invoices and delivery notes from vendors

Import

• Determine the correct HS Code for imported goods
• Check that goods (name, description, material) are not in the LARTAS category
• Check PIB documents and complete import processes quickly
• Book import shipments and follow up with forwarders

Export

• Prepare Commercial Invoices and Packing Lists
• Arrange packing of goods
• Book export shipments and follow up until delivery

Quotation

• Prepare quotations after confirming the current exchange rate, purchase price, vendor lead time, and payment terms

REQUIREMENTS (MANDATORY)

• Bachelor's degree (S1) from a 4-year university
• English: able to speak, read, and write English well enough to work without difficulty (daily emails with overseas vendors, forwarders, and Japanese management)
• At least 3 years of continuous experience at ONE company in Sales Admin, Purchasing, or Export‑Import Admin
• Hands‑on import experience: HS Code classification, LARTAS checking, and PIB checking
• Experience preparing export documents (Commercial Invoice, Packing List) and booking shipments with forwarders
• Experience creating purchase orders in foreign currencies
• Good skills in Microsoft Excel (VLOOKUP, Pivot Table) and business email writing
• Able to practice Horenso (Report, Contact, Consult): report progress and problems to your supervisor quickly, share important information with related members, and consult before making decisions
• Very detail‑oriented and accurate with numbers, codes, and documents

PREFERRED

• Sales Admin experience at a trading company
• Experience working at a Japanese company
• Knowledge of industrial products or cutting tools