Sales Admin & Branch Operations Coordinator

Otsuka; Kota Malang ꦠꦸꦛꦩꦭꦁ; On-site; IDR 55,800,000 - 78,120,000; Part time

Job summary

Otsuka is seeking a Sales Admin Staff for Malang (temporary maternity leave) to support the Sales Admin department with a range of administrative tasks. The role requires attention to detail and adherence to SOPs while coordinating branch operations.

The candidate will handle documents, data entry, and coordination with HO, AM, MR, FF, and doctors, ensuring timely communication and secure handling of confidential information. Diploma holders favored.

Qualifications

• Minimum Diploma (D3/S1) in Administration, Management, Accounting, or related fields.
• Basic understanding of financial administration and document management.

Responsibilities

• APU & eAPU administration: Input, monitor, follow up, and ensure the completeness of APU/eAPU submissions according to SOP until received by HO.
• Document Verification & Filing: Verify the completeness and validity of documents, perform scanning, filing, and ensure all branch documentation is stored securely and retrievable.
• BKK administration & approval: Check completeness of manual BKK, ensure approval from Account Manager, and input BKK data into the system.
• Branch Financial Administration: Monitor branch budget and finance, ensure bank balances align, manage reimbursements.
• Payment & Operational Support: Manage payments for operational needs (internet, services).
• Branch Office Administration: Ensure office supplies, canteen services, document delivery, and meeting needs.
• Asset & Facility Management: Monitor office devices/assets and conduct asset data collection.
• Master Data Management: Input, update, and maintain doctors' database in the system.
• System & Application Support: Assist Medical Representatives in using Pro-Int, e-Benefit, JMO, and related systems.
• Communication & Information Management: Deliver HO updates to FF/MR and ensure timely communication.
• Travel & Doctor Support: Arrange tickets/hotels for doctors; manage travel admin requirements.
• Year-End Closing & Correspondence: Execute year-end closing and handle branch correspondence.

Skills

Microsoft Office

Excel

Word

Education

Diploma (D3) in Admin

Job description

Otsuka is seeking a Sales Admin Staff for Malang (temporary maternity leave) to support the Sales Admin department with a range of administrative tasks. The role requires attention to detail and adherence to SOPs while coordinating branch operations.

The candidate will handle documents, data entry, and coordination with HO, AM, MR, FF, and doctors, ensuring timely communication and secure handling of confidential information. Diploma holders favored.