Sales Admin

Arkhadaya Energy; Jakarta Pusat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Arkhadaya Energy in Jakarta is seeking a diligent Bid Preparation & Coordination professional to join our team. You will gather documentation, align technical, financial, and legal materials, and coordinate with multiple teams to support bid responses.

Responsibilities include sourcing tender opportunities, monitoring deadlines, and maintaining a synchronized filing system with searchable digital copies. Strong organization, communication, and attention to detail are essential.

Qualifications

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills.
• Maintain high attention to detail to prevent errors or incorrect pages.
• Proficiency in Google Drive, spreadsheets, and MS Office (Excel for data entry and reporting).
• Attention to detail: spot missing signatures or incomplete pages before filing.
• Typically 1–3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.

Responsibilities

• Bid Preparation & Coordination: Gather all required documentation from different teams.
• Tender Sourcing & Monitoring: Regularly search platforms for new opportunities and monitor bid deadlines.
• Dual Filing Management: Maintain a synchronized system with searchable digital copies for every hard copy document.

Skills

Organizational skills

Communication skills

Attention to detail

Google Drive

Excel

MS Office

Data entry

Bidding documents preparation

EPC experience

Education

Administrative experience (education not specified)

Tools

Google Drive

MS Office

Excel

Job description

• Bid Preparation & Coordination : Gather all required documentation, including financial data, technical specifications, and legal certifications from different teams.
• Tender Sourcing & Monitoring : Regularly search various platforms for new opportunities and monitor bid deadlines to ensure timely responses.
• Dual Filing Management : Maintain a synchronized system where every hard copy document has a corresponding, searchable digital version.

Requirements:

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills for interaction.
• Maintain high attention to detail to prevent errors or incorrect order fulfillment.
• Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
• Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.
• Typically 1–3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.