Remote-Ready Business Support Executive | Contracts & Ops

MixWork Pte. Ltd.; Jakarta Selatan; On-site; IDR 90,000,000 - 130,000,000; Full time

Benefits offered by this job

HR Support through MixWork

English language requirement

Equal opportunity employer

Job summary

MixWork is Indonesia’s leading EOR and professional recruitment platform with offices in Singapore and Jakarta, assisting international companies with contracts, payroll and compliance. The Business Support Executive role in Indonesia supports day-to-day operations, administrative coordination and contract-related matters, collaborating with the Singapore team and stakeholders.

The ideal candidate is meticulous, proactive and capable of managing multiple priorities, with experience in business

Qualifications

• 5+ years experience in business support or similar admin role.
• Diploma or degree in business, management or legal studies.
• Strong written and verbal communication across stakeholders.
• Comfortable working remotely with cross-border teams.

Responsibilities

• Provide day-to-day administrative and operational support to the Loyalty, Marketing & Partnerships team.
• Coordinate with internal and external stakeholders to facilitate smooth business operations and project execution.
• Assist in preparing business documents, proposals, reports, presentations and other relevant materials.
• Assist in raising administrative support, such as processing of invoices.
• Maintain accurate records, documentation, databases and trackers, ensuring timely updates and follow-ups.
• Monitor project timelines, outstanding matters and deliverables to ensure tasks are completed within the required deadlines.
• Facilitate internal and external communication, ensuring effective coordination and timely resolution of operational matters.
• Support ad-hoc assignments and other business-related functions as required.
• Review commercial agreements, partnership contracts, NDAs and other business-related documents, with a focus on the Singapore business and commercial context.
• Identify potential discrepancies, ambiguous clauses, commercial risks and areas requiring clarification or amendment.
• Suggest revisions to contractual wording and terms where appropriate, in consultation with relevant internal stakeholders.
• Coordinate contract reviews, amendments, approvals and documentation with internal departments and external parties.
• Ensure contractual documents are properly maintained, organised and filed for easy retrieval and reference.
• Track contract status, renewal dates, outstanding approvals and other key contractual milestones.
• Escalate complex legal matters or contractual risks to management or the corporate lawyer where necessary.

Skills

5+ years experience

Strong communication

MS Office proficiency

Independent and proactive

Education

Diploma or Degree in Business Administration/Management/Legal Studies

Tools

Microsoft Office

Job description

MixWork is Indonesia’s leading EOR and professional recruitment platform with offices in Singapore and Jakarta, assisting international companies with contracts, payroll and compliance. The Business Support Executive role in Indonesia supports day-to-day operations, administrative coordination and contract-related matters, collaborating with the Singapore team and stakeholders.

The ideal candidate is meticulous, proactive and capable of managing multiple priorities, with experience in business